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Qualified signature for entrepreneurs - mobile SimplySign vs stationary Certum Mini? A practical choice

Not sure which qualified signature to choose for your business? Learn the differences between the mobile SimplySign and the desktop Certum Mini and see which one better suits your work style.
Qualified signature for entrepreneurs - mobile SimplySign vs stationary Certum Mini? A practical choice

When running a business, time is money, and documents - from contracts to official declarations - are the daily bread of every manager. Therefore, it becomes necessary to choose a qualified signature that will not only provide full legal force (equivalence to your own signature), but also convenience and speed when you are on the run or in the office. Qualified signature from Certum is a proven solution available in two forms: mobile SimplySign and desktop Certum Mini certum.plpodpisano.pl.

In this Signature podpisano.pl guide, we'll take a look at in which situations each of these signatures will work best - from mobile decision-making moments to stable office operations. You'll learn which choice will best suit your needs - the fast and hardware-free SimplySign, or the classic Certum Mini with card and reader. For whom both options are suitable, how and what to use them for - all this in the following section

SimplySign mobile signature - a signature always with you

Certum SimplySign is a qualified electronic signature with a certificate stored in the cloud that works without a physical card or reader. This role is fulfilled by your smartphone.

Advantages for entrepreneurs

  • Ability to sign documents On a smartphone, tablet or computer - without the need for an additional reader (USB type).
  • Security: two-step authentication, Certum infrastructure.
  • Convenience: signature always with you, no courier, no reader mounting. No stress of losing the card with the carrier.
  • The signature can be seamlessly integrated (SimplySign API) with any document or transaction workflow system or any e-banking system, making it possible to support key administrative applications - e-Declarations, CEIDG, ePUAP, Payer (ZUS), e-KRS, KSeF, JPK .
  • Qualified time stamp included (5000 pieces/month) - essential for long-term document security
  • You can sign up to 15 documents per second

When to choose

  • When you're often on the road, in meetings, on business trips - sign documents from any place with access to the Internet.
  • If you want to quickly sign a contract, invoice, application - even in a minute from the phone.

 

For people who want to become independent of hardware and physical security (card, reader).

Certum Mini - classic signature with card and reader

Certum Mini is a mini signing kit: cryptographic card + USB reader (or just the card, if you already have a reader)

Advantages for management

  • Device compact and mobile, but without the need for internet access to sign - it works offline, card and reader always at the ready. Remember, however, that if you want full security, the time stamp is essential, and then also access to the Internet.
  • Authorization-recognized certificate by Adobe in PDF documents - no additional configuration.
  • Qualified time stamp included (5000 pieces/month) - essential for long-term document security
  • Support for key administrative applications - e-Deklaracje, CEIDG, ePUAP, Płatnik (ZUS), e-KRS, KSeF, JPK - a signature legally equivalent to one's own handwriting, recognized in Poland and the EU under eIDAS.
  • You can sign 1 document per second

When to choose

  • If you prefer local control and physical media.
  • For online/offline office document signatures without the risk of losing your connection.
  • When you want to build offline archiving procedures (e.g., invoices, reports, contracts).

What you will use signatures for - areas of application

Documents and situations of use

  • Civil and legal contracts, commercial, quotations, electronic invoices (KSeF).
  • Tax declarations, JPK, applications to CEIDG, KRS, ZUS (Płatnik program).
  • Official documentation - ePUAP, Ministries, GIODO, UFG, electronic auctions and tenders
  • In cooperation with partners - Signing company documents, posting, orders, correspondence.
  • participation in electronic auctions and tenders
  • communication within the ePUAP platform (Electronic Platform for Public Administration Services)
  • Signing statements during B2B purchases at the PGG (Polish Mining Group) store

Which signature where

 

Signature type

The best application for you

Examples of documents

SimplySign

Travel, quick decision, no additional equipment (USB)

contracts, invoices, documents in PDF format

Certum Mini

office, online, offline, stability

 Reports, contracts, invoices, in multiple formats (not just PDF)

Comparison: mobility, security, control

  • Mobility: SimplySign wins - you don't need hardware (extra USB), sign anywhere. Certum Mini - classic, requires physical use of card and reader (USB carrier).
  • Security: Both are top-tier qualified signature security, with eIDAS regulation and Certum certification.
  • Carrier control: Certum Mini gives you physical control over your card. SimplySign is a cloud-based solution - if you're worried that your card might get lost or damaged, then, SimplySign is convenient.
  • Integrations: SimplySign API works with most key online systems. SimplySign (mobile) - is limited to PDF signing, but when combined with SmartSign (desktop) also supports other document formats. Certum Mini works on the local computer, but works just as effectively with programs like Adobe, Payer.

How to obtain and activate a signature

SimplySign

  1. Purchase a certificate (for 1,2 or 3 years) - online, with quick activation methods (e.g., video verification) - possible to obtain even in 30 minutes - welcome to podpisano.pl - Authorized Partner of Asseco/Certum
  2. Download the mobile app (Android/iOS) and/or use the desktop panel.
  3. Assign a PIN/PUK and you're done - you can sign right away.

Certum Mini

  1. Purchase a set (with or without a reader) - certificate valid for 1-3 years; shipment up to 7 days or quick activation at a point podpisano.pl - of an authorized Asseco/Certum Partner
  2. Confirmation of identity - at the point - welcome to podpisano.pl - list of points
  3. Install proCertum CardManager / SmartSign software.
  4. Connect the reader and import the certificate - assign a PIN/PUK - you start signing.

Tips for CEOs and directors

  • If you are often physically absent from the office? - SimplySign is the best choice for - Mobility and speed of operation.
  • If you prefer a physical card and full control - the Certum Mini will fit your needs better.
  • For large companies, working on integrated workflow systems, it's also worth considering SimplySign or Certum Mini integration via API for process automation.Both types of signature can be purchased on a 1-, 2- or 3-year term - customize according to your security policy, budget and usage preferences

There is something for every entrepreneur - from small businesses to those managing large companies.

  • SimplySign: fast, mobile, convenient. Ideal when time is of the essence and access from anywhere.
  • Certum Mini: A reliable classic in a controlled environment, with a physical carrier.

     

Equip yourself with qualified signature and operate paperlessly - in compliance and efficiently.

After the decision - contact the team at podpisano.pl to efficiently select the service, activate the signature and start digitizing your business.

SimplySign and Certum Mini qualified signatures

If you have any concerns or questions, please contact us

+48 22 417 05 55

We will answer your questions, find a date that suits you and an advisor in Gdansk, Gdynia, Krakow, Warsaw or Wroclaw.

You can also write an email from us [email protected]. 

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