Signing a PDF document with SimplySign on your computer

Signing PDF documents (Adobe Reader, Adobe Acrobat) with a SimplySign qualified electronic signature is very simple. The whole process takes about a minute. Below we have included a video and detailed instructions on how to do it on your computer.

Nevertheless, if you intend to buy SimplySign from us, don't bother - we'll help you install the signature and show you how to sign documents

What it takes to sign a PDF using SimplySign:

SimplySign active signature (if you don't already have one, click here)
internet access
proCertumSmartSign and SimplySignDesktop software installed on the computer where you want to sign documents (if you need to install the program, click here)

Signing a PDF document:

Below is a video showing the entire process of signing a document on a Mac, and below it is a detailed description of all the steps, along with screenshots. We suggest - watch the video, and then sign the document, step by step going through our instructions. If you have any doubts contact us. We can help

Detailed instructions

1. connecting to the Certum cloud

Before you start signing documents on your computer, make sure you are connected to the Certum cloud. On a Mac where SimplySign Desktop is installed, select the Certum Cloud icon from the system's top navigation bar and click on the "Connect to the Cloud" option.
If you do not see such an option, it is likely that SimplySign Desktop has not been installed on your computer, or it did not start up at startup. To fix this problem, get Certum's help by clicking the link below.

SimplySign - Troubleshooting

2. logging into the Certum cloud

To log in to the Certum cloud, you need to enter the email address to which you registered your SimplySign signature and a token. You will generate the token on your phone in the SimplySign app.

If for some reason you do not have your login credentials or cannot log in, please contact Certum. The link below will redirect you to their contact information page.

Installation Instructions

3 Confirmation of login to Certum cloud

Confirmation that you have successfully logged into the Certum cloud is the message that will be displayed on your computer. Now you can close this window.

4. launching proCertumSmartSign - an application used to create a signature

The next step is to launch the proCertumSmartSign application (green hexagon with a pen) on your computer.

If you don't see such an icon, type the name of the program into the Spotlight search engine or find it in the list of applications. If you can't find it, most likely you don't have this program installed on your computer, in which case use the link below.

Installation Instructions

5. adding a file for signature

In the lower left corner there is a button "Add file". - click.

6. finding files to sign

When you open the "Search in:" window then you have the option to search the contents of your computer or the cloud to find your file to sign. Select the folder where the files you want to sign are located.

7. adding documents for signature

Now you can add the documents that you want to sign. It does not have to be just one document. You can sign multiple documents at the same time. However, if you want to add graphic visualization of the signature on them, they must have the same layout. Otherwise, you have to sign each document separately.

8. preparation for signature

Once you have selected the documents to be signed, all you have to do is click the green "Sign" button located in the lower right corner.

9. certificate search

After clicking on the "Sign" button, there is a search phase for your certificate. It will be found thanks to the fact that you logged into the Certum cloud in steps 1 and 2.

10. certificate selection cont.

On the screen you can see the certificates of people who used the same application. Mark yours, of course.

Installation Instructions

11. certificate selection

Confirm the selection of your certificate by clicking "OK" in the left corner of the window.

12. the initial stage of Simplysign

In this step, the application prepares your certificate for SimplySign signature on the attached documents.

13. graphic visualization of the signature

The application will open the document you want to sign. You can choose where you want the graphic visualization of the signature to be. If the document has several pages, you can go to the appropriate one and there select the box where you want the signature to be located. To select the box, click with the left mouse cursor and draw a square, rectangle. If you don't like the place, you can change it by repeating the same action.
On one document YOU can make only one signature. Independently, other people can sign it, but also only once.

14 Confirmation of the place of graphic visualization of the signature

Once you have selected where you want to see the graphic visualization of the signature, then just click "OK" below to proceed.

Installation Instructions

15. signature by entering the PIN code

The final moment is to enter your PIN.

16. when the document is signed

You have signed the document. You can see this in the application in several places:
- the text "Signed" and the green bird next to the name of the document
- on the right side in the black box you will find the details of the signature you made.

17. when a document is signed - cont.

Finally, a window will be displayed in the middle with another confirmation of a correctly submitted signature. You will find the signed PDF file in the same place you downloaded it from. Your signature has been added to it. You can further check this by opening the document in Adobe Reader DC.