In the National e-Invoice System (KSeF), which will be mandatory will apply to most businesses from April 1, 2026 (and to the largest entities from February 1, 2026), companies face not only technical but also procedural challenges.
In this context a qualified seal provides access to KSeF and secures company data, while also answering key questions from entrepreneurs:how to secure data sent to KSeF? and is it possible to automatically generate invoices in KSeF?
A qualified electronic seal is a digital trust service that legally represents the entire organization. It's like giving a company stamp cryptographic superpowers.
Unlikea qualified electronic signature (QES), which is assigned to a specific natural person, QSeal is an authentication method dedicated to non-natural persons (PNFs). It is assigned to the tax identification number (NIP) and the name of the entity.
For companies that want to fully automate the invoicing process and, above all, manage their permissions in the system, a qualified seal is the easiest way to achieve this goal.
According to the assumptions of KSeF, an entity that authenticates itself in the system using a qualified electronic seal automatically acquires full ownership rights.
What does this mean in practice?
If you are wondering Can invoices be generated automatically in KSeF? The answer is yes, and the Qualified Seal (QSeal) makes it easy.
Automatic sending of invoices (XML) (XML) from your accounting program or system ERP (enterprise resource planning system) is done via the KSeF API (application programming interface).
To ensure that this communication is secure and continuous, the company must generate access keys. A Qualified Electronic Seal is the ideal tool for generating KSeF Certificate (Type 1 for authentication, Type 2 for OFFLINE mode) for the company's tax identification number. Since the seal is assigned to the company, you minimize the risk of the invoicing process being interrupted by staff turnover.
A qualified seal, as a trust service, uses advanced cryptographic techniques and is one of the legally recognized methods of authentication. authentication. The use of a seal guarantees that:
Below is a brief summary of the differences between QSeal and QES. More on the differences between a qualified seal and a signature here.
Feature | Qualified Electronic Seal (QSeal) | Qualified Electronic Signature (QES) |
Who is it for? | Entity (company, foundation, association). | A natural person (e.g., president, accountant). |
Role in KSeF | Automatic ownership rights, API process authorization. | Administrator authentication, individual user login. |
Uniqueness | Equivalent to a stamp (represents the organization). | Equivalent to a handwritten signature (represents a person). |
By choosing a qualified seal (QSeal), you are investing in a solution that is ideal for integration with ERP systems. ERPsystems, guaranteeing business continuity and transaction security of transactions, while minimizing administrative procedures.
Contact podpisano.pl to find out how to implement a qualified seal (QSeal) in your organization quickly and efficiently, with guaranteed compliance with KSeF 2.0.
