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How to ensure the security of electronic documents?

Do you know how to ensure the authenticity, confidentiality and integrity of your data? 🤔 Learn how to protect your documents from cyber threats and ensure their long-term availability. ✅
2 min czytania Aktualizacja: 7 January 2025

In order for electronic documents to comply with the principles of digital security, they must meet a number of requirements that can be divided into several key categories:

Integrity

  • Authenticity: The document must come from a reliable sender and must not be forged. To ensure authenticity Among others, qualified electronic signatures or qualified seals are used.
  • Undeniability: The sender cannot deny having sent the document, and the recipient cannot deny having received it. Electronic receipts and qualified time stamps help ensure non-repudiation.
  • Data integrity: The content of the document cannot be changed without the knowledge and consent of the parties. Among other things, hash functions and electronic signatures are used to ensure data integrity.

Confidentiality

  • Access control: Only authorized recipients should have access to the document. This uses encryption, passwords and access permissions, among other things.
  • Data Protection: If the document contains personal data, it must be processed in accordance with the regulations on the protection of personal data (RODO).

Availability

  • Long-term archiving: Documents should be kept safe and accessible for the required period of time.
  • Verifiability: It should be possible to check the authenticity and integrity of the document in the future, even if technologies change.

Additional requirements

  • Compliance: Electronic documents must comply with applicable laws, such as. eIDAS, RODO.
  • Technical standards: Należy stosować odpowiednie standardy techniczne, np. formaty plików (PDF/A), standardy podpisów elektronicznych (XAdES, PAdES).
  • Secure infrastructure: Documents should be stored and processed on a secure infrastructure, protected from cyber attacks.

Digital trust services that help meet these requirements

  • Qualified electronic signatures: Ensure the authenticity, integrity and non-repudiation of documents.
  • Qualified stamps: They confirm the authenticity and integrity of documents issued by organizations.
  • e-Delivery boxes: Provide secure and confidential electronic communications.
  • Confirmation of identity: Enable reliable confirmation identity of the parties.

Meeting the above requirements is key to ensuring the digital security of electronic documents and trust in electronic transactions.

Do you want to learn more about a specific digital trust requirement or service? We would be happy to help!

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