e-Delivery is not the future - it's the present. But does every company, foundation or association really need to set up an e-Delivery box? We checked what the law says and prepared a practical guide.
This is the digital equivalent of a registered letter with acknowledgment of receipt. They have the same legal force, guarantee security, confirm the identity of the sender and recipient. They can be set up through gov.pl, but in an expanded version - also with the help of podpisano.pl.
It all depends on who you are and when you were enrolled. Here's what the timetable for the obligation to implement e-Guarantees For non-public entities:
All other CEIDG entrepreneurs registered before 2025, even if they do not make changes to the entry.
If a foundation or association is in business (i.e. registered with the National Court Register as an entrepreneur), the obligation applies to them just as it does to any company. They must implement e-Delivery in accordance with the above deadlines.
These are organizations that operate without economic activity, which are not registered as entrepreneurs. They belong to the so-called NGOs (non-governmental organizations). Examples:
For them, e-Delivery is voluntary. There is no obligation to set them up, but nothing prevents you from doing so for convenience - for example, to receive letters from offices faster.
You won't get a fine, but communication with the offices will be hindered. If the office sends you an e-Delivery, the system will automatically switch to the so-called. hybrid delivery - the office prints and sends the document by regular mail. This extends the time, increases the risk of mistakes and delays.
The absence of a box can mean:
You can do it yourself or with help - depending on your needs:
podpisano.pl, as an authorized partner of Asseco, sets up e-Delivery boxes with higher parameters, much better adapted to the needs of entrepreneurs - both in terms of efficiency and flexibility of correspondence handling. If you want to operate more conveniently, faster and more securely - choose a solution prepared for businesses.
In conclusion, nie all non-state entities need to have e-Delivery right away. But the vast majority - especially KRS and CEIDG entrepreneurs - should implement them in 2025 or 2026.
...It will be our great pleasure to help you.
Contact us
We will answer your questions, find a date that suits you and an advisor in Gdansk, Gdynia, Krakow, Warsaw or Wroclaw.
You can also write an email from us [email protected].
In order to use the e-Delivery box, it is necessary to confirm your identity. If you already have a verification issued by Certum.co.uk (e.g. SimplySign or CertumMini), you do not need to go through this process again.
Digital Trust Services - Services operating under eIDAS require verification and proof of identity, which guarantees full security and legal compliance of your correspondence.
