What is an e-Delivery box?

What is an e-Delivery box?

The e-Grant Box is a modern tool that enables secure and legally binding electronic communication between citizens, businesses and public institutions. It allows you to receive and send official letters and documents electronically, while retaining the full legal force of traditional paper correspondence. Confirmations of sending and receipt are equivalent to the existing receipt you receive at the post office.

Why use the e-Delivery box?

  • You meet the requirements of the law: check from when it applies to you (e.g., non-public entities registering in the KRS from January 1, 2025).
  • You keep proof of sending and receiving
  • Speed and convenience: Eliminates the need to pick up correspondence or visit the post office in person.
  • Security: Provides a high level of data protection through the use of trust services.
  • Legality: Documents sent through the e-Delivery box are considered to have been delivered in the eyes of the law.
  • Savings: Reduces costs associated with printing and mailing traditional correspondence. You save paper consumption and carbon footprint.

How does the e-Delivery box work?

The e-Delivery Box operates on the basis of a special ICT platform that enables:

  • User authentication: Access is secured through a trusted profile, e-proof or qualified electronic signature.
  • Shipping and receiving mail: The user can send and receive documents electronically. Communication with the public administration is carried out with its help according to the scheduled validity.
  • Delivery Confirmation: The system generates electronic proofs of delivery that have the force of law equal to traditional receipts.
  • Document archiving: All documents sent and received are stored securely for later retrieval.

Who should use the e-Delivery box?

  • Entrepreneurs: Legal entities and JDGs registering companies as of January 1, 2025 must have an e-Delivery box right away. Companies previously registered in the KRS or CEIDG have until April 1, 2025.
  • Public institutions: Public administration offices, ZUS, KRUS, NFZ, courts, prosecutors' offices, public trust professions and other organizational units that are obliged to have a box as early as January 1, 2025.
  • Citizens: Individuals can use, but are not obligated to.

How to set up an e-Delivery box?

Currently, there are several entities that offer e-Delivery boxes, including Poczta Polska, Autenti and Certum.

To set up a free box is:Go to the website:

Certum: https://www.certum.pl/pl/e-doreczenia/
or get help Signed: https://podpisano.pl/product/boxes-e-doreczen-free/
You can also choose the service of the Polish Postal Service https://www.gov.pl/web/e-doreczenia/jak-zalozyc-adres-i-skrzynke-do-e-doreczen2

  1. Log in With the help of a trusted profile, e-card or qualified electronic signature.
  2. Fill out the application for the creation of an e-Delivery box offered by the Polish Postal Service, providing the required data.
  3. Confirm your registration and activate your mailbox according to the instructions received by email.

 

If you need to set up a box for your company to you are welcome to contact us: https://podpisano.pl/product/boxes-e-dorechen-free/

Legal basis

The e-Delivery box was introduced under:

  • Law of November 18, 2020 on electronic delivery, which regulates the rules of electronic communication in public administration.

 

  • The eIDAS Regulation (EU No. 910/2014), which establishes a legal framework for trust and electronic identification services in the European Union.

Benefits for users

  • Legality: All documents sent through the box are legally binding.
  • Availability: Ability to use the service 24/7 from anywhere with Internet access.
  • Ecology: Reducing paper consumption and the carbon footprint associated with traditional correspondence.

The e-Communication box is a key element in the digitization of public services in Poland. It enables efficient, secure and convenient communication with institutions and between private entities. Using it contributes to saving time and resources, while ensuring full compliance with applicable laws.

If you have any doubts...

...It will be our great pleasure to help you.

Contact us

+48 22 417 05 55

We will answer your questions, find a date that suits you and an advisor in Gdansk, Gdynia, Krakow, Warsaw or Wroclaw.

You can also write an email from us [email protected]. 

Free e-delivery boxes - podpisano.pl
from 247,00 
Free e-Delivery box for receiving and sending electronic registered letters to offices, companies and individuals offers 4 GB capacity for the user and sending to public administration free of charge. In addition, the box allows importing shipments to disk and offers email notifications, providing full control over the messages received.

In order to use the e-Delivery box, it is necessary to confirm your identity. If you already have a verification issued by Certum.co.uk (e.g. SimplySign or CertumMini), you do not need to go through this process again.

Digital Trust Services - Services operating under eIDAS require verification and proof of identity, which guarantees full security and legal compliance of your correspondence.

Standard- e-delivery boxes. podpisano.pl
Use the Standard e-delivery mailbox to gain more capacity and flexibility in managing electronic communications. The Standard mailbox offers 8 GB of capacity per user, support for three users and the ability to send 100 shipments to companies and individuals per subscription. The process of setting up the mailbox is quick and easy, allowing users to start using the service immediately.
Premium e-delivery boxes -. podpisano.pl
from 399,00 
Choose Certum's Premium e-delivery mailbox to get more capacity, flexibility and security for your electronic communications. We offer 16 GB of capacity, support for ten users, and 300 shipments to businesses and individuals per subscription.
Enterprise e-delivery boxes -. podpisano.pl
Choose Certum Enterprise e-communication mailbox, which offers flexibility and customization to meet your company's individual needs. Integration with any electronic document management system via Certum's API allows you to manage your electronic correspondence efficiently and securely. It is an ideal solution for the largest companies that need a comprehensive and automated e-correspondence service.
E-delivery packages - signed
Certum's e-Delivery parcel packages allow you to send registered e-letters to businesses and individuals, providing proof of sending, receipt and reading. Available from £9 net for 5 mailings, with the option to purchase additional packages.

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