How can a foreigner obtain a qualified electronic signature in Poland online? A step-by-step guide

A foreigner in Poland? You don't need to visit a stationary point to get a qualified electronic signature. With the help of podpisano.pl and IDnow you will do it fully remotely - quickly, legally and conveniently. Check out our step-by-step guide!
How can a foreigner obtain a qualified electronic signature in Poland online? A step-by-step guide
4-minute read Updated: August 18, 2026

Podpisano.pl implements qualified signatures for foreigners, offering assistance in the entire process of obtaining a signature - from purchase to activation. While thanks to the service IDnow the whole process takes place remotely - Without visiting a stationary point in Poland.

Today, many things can be done without leaving home, and all it takes is one item: qualified electronic signature, which has the same legal force as a handwritten signature. Today, a qualified electronic signature is not only a convenience, but also a necessity - especially for those doing business in Poland, working with Polish institutions Or signing contracts remotely. If you are a foreigner and want to get such a signature without traveling to Poland, we have good news for you: with podpisano.pl it is possible and surprisingly easy.

What is a qualified electronic signature?

It is a signature that has the same legal force as a handwritten signature. It can be used to sign contracts, official documents, settlements with Social Security, KRS or contact with public administration - both in Poland and in other countries of the European Union. The signature itself is also accepted outside the EU, provided that the country has signed and accepted it eIDAS

 

How can a foreigner remotely produce an e-signature?

Thanks to the integration with the service IDnow, podpisano.pl allows foreigners to completely remote acquisition of e-signature - Without having to visit a verification point in Poland. 

 

Step by step: how to get an e-signature as a foreigner?

1. purchase of SimplySign package with video verification

Go to the website: https://podpisano.pl/product/simplysign-qes and select the package:

  • 1 year 
  • 2 years
  • 3 years

After purchase, you will receive further instructions from our expert.

2. signature request

A link to the Certum application will be sent to your email, which must be filled out to proceed to the next step. 

3. prepare data and documents
  • passport or identity card,
  • phone number (with country code),
  • e-mail address and mailing address,
  • PESEL number and the document confirming its assignment (if applicable).
4. filling out the application - either by yourself or with the help of the
  • Option A: podpisano.pl will fill out the form with you  
  • Option B: You can fill out the form yourself and send back the PDF. 
 
5. undergo video verification by IDnow

An expert from  podpisano.pl will arrange with you a convenient time to hold the video verification. At the scheduled time, log into your Certum panel account and click „Start a conversation.” With the operator.

  • ⏱ Waiting: ~15 minutes

  • 📞 Call time: ~15 minutes

  • 🕒 Hours of availability:

    • Monday: 09:00-14:30 CET

    • Wednesday: 10:00-16:30 CET

    • Friday: 10:00-12:30 CET

    • (Private appointments: Tuesdays and Thursdays)

💡 Don't want to wait? You can buy personal term..

 

6. signing of the statement

After completing the interview with the operator:

  • Click „Sign Statement”
  • Confirm with SMS code 
 
7. installation and support

At this stage, expert podpisano.pl:

  • will help you install the app SimplySign,
  • Will train you in operation,
  • Will answer any technical questions. 

 

💰 Cost of service

Validity period

SimplySign

Verification

IDnow

Total

(PLN)

~EUR*

1 year

299 PLN

2100 PLN

2399 PLN

EUR ~529

2 years

389 PLN

2100 PLN

2489 PLN

~€549

3 years

479 PLN

2100 PLN

2579 PLN

EUR ~569

Private

verification

(optional)

500 PLN

* Estimated amounts in EUR - rates are subject to change. 

 

What is worth keeping in mind?

  • Qualified signatures are issued only to holders of PRADO participating IDs (Online public registry of authentic identity and travel documents) https://www.consilium.europa.eu/prado/pl/search-by-document-country.html

  • The identity document must be valid throughout the signing (e.g., for 1, 2 or 3 years).

  • If you have a Polish pesel number, the signature can be issued even if your identity document is valid for less than 1 year.

  • Check operators' hours of availability IDnow - do not work every day.

  • The document used for verification must not be damaged or illegible.

 

Getting a qualified e-signature in Poland by a foreigner has never been so easy. With the help of podpisano.pl and verification IDnow, the whole process is remote, efficient and secure.

If you have questions - write to: [email protected]

 

Get ready to streamline your business in Poland with e-signature.

Follow our blog - the next episode of the series is coming soon! 

Learn more about the procedure for obtaining a qualified signature.

If you plan to do business or deal with official matters in Poland as a foreigner, a qualified electronic signature is your must-have!

 

Qualified signatures SimplySign and Certum Mini

If you have any concerns or questions, please contact us

+48 22 417 05 55

We'll answer your questions, find a time that works for you, and match you with an advisor at one of our locations throughout Poland.

You can also write an email from us [email protected]. 

IDnow online - SimplySign for foreigners

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