Confirmation of identity is integral to the process of obtaining a certified signature such as SimplySign and Certum Mini. It is extremely important from the point of view of signature security. Depending on the type of data presented in the signature, you will need the appropriate documents.
Documents needed to confirm identity
Confirming identity for personal certificates
Personal certificates contain only personal data identifying a person. They are recommended for people signing their private documents and documents of other entities (companies, institutions, local government, government administration).
For proof of identity for such a certificate, it will be necessary to show:
- Identity document - a valid ID card (IDCard) or passport.
Confirming identity for company certificates
Company certificates - in addition to personal data identifying the person - also contain additional data of the company. Such a signature can only be used to sign documents of the company whose data is included in the certificate.
In order to confirm your identity, you must present:
- Identity document - valid ID card (IDCard) or passport
- A completed power of attorney (link to form) signed by the person or persons authorized to represent the company in question - this does not apply to persons authorized to represent a single person
- extract from a registration office, such as KRS or CEIDG, no older than 6 months
- Confirmation of the assignment of NIP and REGON numbers - if they are not given in the statement.
Confirming identity for certificates issued to institutions
Certificates issued to representatives of public institutions and establishments are no different from company certificates. In the same way, they contain personal data identifying the person and the data of the institution. They can be used to sign documents of a particular institution only.
The following documents must be presented to prove identity:
- Identity document - valid ID card (IDCard) or passport
- A completed power of attorney (link to form) signed by the person or persons authorized to represent the institution in question; this does not apply to persons acting in a public authority capacity
- the relevant appointment decision, act of appointment or other document on the basis of which the person acts as a public authority
- extract from a registration office, such as KRS or CEIDG, no older than 6 months
- confirmation of assignment of NIP and REGON numbers - if they are not given in the statement
- copy of the document specifying the principles of representation
- Resolution or act of appointment to the position.
Confirmation of identity for a foreigner
Foreigners applying for a certified electronic signature provide the same documents as Polish citizens.
The only exception to this rule is when a citizen of another country has a Polish PESEL number. In such a situation, he should present an additional document confirming its assignment. This may be:
- certificate from the office of population registry on the assigned PESEL number
- polish driving license
- residence card.
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