{"id":8051,"date":"2026-02-03T16:04:49","date_gmt":"2026-02-03T15:04:49","guid":{"rendered":"https:\/\/podpisano-new.local\/?p=8051"},"modified":"2026-02-03T16:08:07","modified_gmt":"2026-02-03T15:08:07","slug":"ksef-jdg-spolka-podpis-kwalifikowany-pieczec-automatyzacja","status":"publish","type":"post","link":"https:\/\/podpisano.pl\/en\/ksef-jdg-spolka-podpis-kwalifikowany-pieczec-automatyzacja\/","title":{"rendered":"KSeF in JDG and small company: qualified signature, seal and invoice automation"},"content":{"rendered":"<div data-elementor-type=\"wp-post\" data-elementor-id=\"8051\" class=\"elementor elementor-8051\" data-elementor-post-type=\"post\">\n\t\t\t\t<div class=\"elementor-element elementor-element-dc68e6e e-con-full e-flex e-con e-child\" data-id=\"dc68e6e\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t<div class=\"elementor-element elementor-element-bb58e09 e-con-full e-flex e-con e-child\" data-id=\"bb58e09\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-4e1eda4 elementor-widget elementor-widget-heading\" data-id=\"4e1eda4\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Signature and qualified electronic seal in a small business.  KSeF - no more paperwork, security and simple login\n<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-5c1d5b0 elementor-widget elementor-widget-text-editor\" data-id=\"5c1d5b0\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">For many sole proprietors (<\/span><b>JDG<\/b><span style=\"font-weight: 400;\">) and small businesses, the vision of a mandatory National e-Invoicing System (<\/span><b>KSeF<\/b><span style=\"font-weight: 400;\">) may seem like another official impediment.<\/span><\/p><p><span style=\"font-weight: 400;\">This obligation will cover smaller entities from <\/span><b>April 1, 2026.<\/b><span style=\"font-weight: 400;\"> (and the smallest taxpayers exempt from VAT from January 1, 2027) . However, it is worth looking at this system not as a compulsion, but as an opportunity. The key to taking advantage of it is professional trust services: <\/span><b>qualified electronic signature (QES)<\/b><span style=\"font-weight: 400;\"> and, in the case of companies, <\/span><a href=\"https:\/\/podpisano.pl\/en\/zaw-fa-czy-e-pieczec-zarzadzanie-uprawnieniami-w-ksef-dla-spolek\/\"><b>qualified electronic seal<\/b><span style=\"font-weight: 400;\">.<\/span><\/a><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-23011f6 elementor-widget elementor-widget-heading\" data-id=\"23011f6\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Login - why choose a qualified signature?<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-c123ecb elementor-widget elementor-widget-text-editor\" data-id=\"c123ecb\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">Many entrepreneurs are asking: <\/span><b>\u201ewhat are the technical requirements to use KSeF?\u201d<\/b><span style=\"font-weight: 400;\">. For a small business, these are minimal - the most important thing is secure authentication.<\/span><\/p><p><span style=\"font-weight: 400;\">As a sole proprietor, you have a choice:<\/span><\/p><ol><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Trusted Signature (PZ):<\/b><span style=\"font-weight: 400;\"> A free solution, good for a startup, but combining the private and professional spheres.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Qualified Electronic Signature (QES):<\/b><span style=\"font-weight: 400;\"> This is a solution for professionals. <\/span><b>QES<\/b><span style=\"font-weight: 400;\"> it's your <a href=\"https:\/\/podpisano.pl\/en\/ksef-podpis-kwalifikowany-pieczec-kwalifikowana-integracja-erp\/\">digital universal signature<\/a>, recognized throughout the EU.<\/span><\/li><\/ol>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-c497906 elementor-widget elementor-widget-heading\" data-id=\"c497906\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Why bet on a qualified signature?\n\n\n<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-303fe7a e-con-full e-flex e-con e-child\" data-id=\"303fe7a\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-378dd38 elementor-widget elementor-widget-text-editor\" data-id=\"378dd38\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<ul><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Independence<\/b><ul><li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">You are not dependent on banking systems or the ePUAP platform.<\/span><\/li><\/ul><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Security<\/b><span style=\"font-weight: 400;\">\u00a0<\/span><ul><li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">A qualified signature (QES) is separate from your private affairs (e.g., a trusted profile used for official private affairs).<\/span><\/li><\/ul><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Automation<\/b><span style=\"font-weight: 400;\">\u00a0<\/span><ul><li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">If your company is planning to expand, only a qualified signature (QES) or qualified electronic seal for (QSeal companies) will allow you to generate a <\/span><b><a href=\"https:\/\/podpisano.pl\/en\/ksef-offline-dwa-kody-qr-certyfikat-ksef-typ-2\/\">Certificates<\/a> KSeF<\/b><span style=\"font-weight: 400;\">, which will enable the automatic sending of invoices from accounting programs without the need for manual login .<\/span><\/li><\/ul><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-a03da6a e-con-full e-flex e-con e-child\" data-id=\"a03da6a\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-3c58825 elementor-widget elementor-widget-heading\" data-id=\"3c58825\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Offline mode and two QR codes - Higher level of verification\n\n\n<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-60e3818 elementor-widget elementor-widget-text-editor\" data-id=\"60e3818\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">The situation becomes more interesting when the seller invoices in the mode of <\/span><b>OFFLINE<\/b><span style=\"font-weight: 400;\"> (e.g. <\/span><a href=\"https:\/\/podpisano.pl\/en\/ksef-podpis-kwalifikowany-pieczec-kwalifikowana-integracja-erp\/\"><span style=\"font-weight: 400;\">during a system failure<\/span><\/a><span style=\"font-weight: 400;\">). Such an invoice has not yet gone to KSeF, so the system cannot confirm its existence. So how to check if the document is not fake?<\/span><\/p><p><span style=\"font-weight: 400;\">In this case, the invoice must include as many as <\/span><b>two QR codes<\/b><span style=\"font-weight: 400;\">:<\/span><\/p><ol><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Code I (OFFLINE)\u00a0<\/b><ul><li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">It contains invoice data that will allow you to find the invoice once the system is restored.<\/span><\/li><\/ul><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Code II (CERTIFICATE)<\/b><ul><li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">It is the key to security. It is used to <\/span><b>verification of the identity of the issuer<\/b><span style=\"font-weight: 400;\">.<\/span><\/li><\/ul><\/li><\/ol>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-f85fe5a elementor-widget elementor-widget-heading\" data-id=\"f85fe5a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Qualified Electronic Seal - professional image of a small company\n<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-ce56e4c elementor-widget elementor-widget-text-editor\" data-id=\"ce56e4c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">If you run a small company (e.g., limited liability company), <\/span><b>qualified electronic seal (QSeal)<\/b><span style=\"font-weight: 400;\"> is a tool that takes your company to the next level of digitization. It allows you to automatically log in to KSeF as a legal entity, without having to involve private management signatures for every operation.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-a197a3d elementor-widget elementor-widget-heading\" data-id=\"a197a3d\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">No more \u201escam invoices\u201d\n<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-6e974df elementor-widget elementor-widget-text-editor\" data-id=\"6e974df\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">One of the most common questions is: <\/span><b>\u201ewhat are the benefits of using KSeF for small businesses?\u201d<\/b><span style=\"font-weight: 400;\">. The answer is: <\/span><b>security<\/b><span style=\"font-weight: 400;\">, which guarantees a system based on strong authentication.<\/span><\/p><p><span style=\"font-weight: 400;\">Did you happen to receive an invoice for a service you did not order? This is the so-called \"invoice\". <\/span><b>scam invoices<\/b><span style=\"font-weight: 400;\">. KSeF 2.0 has built-in functionality <\/span><b>reports of abuse<\/b><span style=\"font-weight: 400;\">. If a suspicious invoice appears in your account, you can report it as \u201escam\u201d directly in the system . Thanks to the fact that every KSeF user is verified (e.g. just by QES), scammers lose their anonymity.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-f792222 elementor-widget elementor-widget-heading\" data-id=\"f792222\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Structured documentation and faster VAT refunds\n<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-75171f3 elementor-widget elementor-widget-text-editor\" data-id=\"75171f3\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">KSeF also means the end of lost documents. Invoices are stored in the system for <\/span><b>10 years<\/b><span style=\"font-weight: 400;\">. You don't have to print binders or worry about archiving.<\/span><\/p><p><span style=\"font-weight: 400;\">As an added bonus, the basic deadline is shortened <a href=\"https:\/\/ksef.podatki.gov.pl\/pytania-i-odpowiedzi-ksef-20?utm_source=chatgpt.com&amp;category=&amp;query=zwrot\">VAT refunds<\/a> from 60 to <\/span><b>40 days<\/b><span style=\"font-weight: 400;\">. For the liquidity of a small business, this is a real and tangible benefit.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-7cee27e elementor-widget-divider--view-line elementor-widget elementor-widget-divider\" data-id=\"7cee27e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"divider.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-divider\">\n\t\t\t<span class=\"elementor-divider-separator\">\n\t\t\t\t\t\t<\/span>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-7a21bd6 elementor-widget elementor-widget-text-editor\" data-id=\"7a21bd6\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">KSeF for a small business doesn't have to be scary. Thanks to free tools (taxpayer application) and professional login methods (<\/span><b>qualified signature<\/b><span style=\"font-weight: 400;\"> i <\/span><b>electronic stamp<\/b><span style=\"font-weight: 400;\">), going digital becomes an investment in security and convenience.<\/span><\/p><p><span style=\"font-weight: 400;\">If you want to learn more about how <\/span><b>qualified electronic signature<\/b><span style=\"font-weight: 400;\"> can improve not only KSeF, but your entire company, visit <\/span><b>podpisano.pl<\/b><span style=\"font-weight: 400;\">.<\/span><\/p><p><span style=\"font-weight: 400;\">For more information about KSeF procedures, visit the official website<\/span><a href=\"https:\/\/ksef.podatki.gov.pl\/\"> <span style=\"font-weight: 400;\">ksef.podatki.gov.pl<\/span><\/a><span style=\"font-weight: 400;\"> And in our knowledge base.<\/span><\/p><p><i><span style=\"font-weight: 400;\">The article is based on Handbook KSeF 2.0 (MF, September 2025) and information 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data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>","protected":false},"excerpt":{"rendered":"<p>KSeF doesn\u2019t have to be \u201ejust another obligation\u201d that ends up on your desk next to the binder labeled \u201eurgent.\u201d If you choose the right authentication method, the rest becomes easier: in JDG, a qualified electronic signature (QES) is usually the best option, while a qualified seal (QSeal) works great for companies.<br \/>\nIn this article, we show you how to take a practical approach to KSeF: without mixing your personal trusted profile with your business, with a focus on automation and smooth collaboration with your accounting department.<\/p>","protected":false},"author":322,"featured_media":8053,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[302,139],"tags":[314,317,296,315,304],"class_list":["post-8051","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-e-pieczec","category-podpisy-kwalifikowane","tag-dokumenty-elektroniczne","tag-pieczec-cyfrowa","tag-podpis-elektroniczny","tag-potwierdzenie-tozsamosci","tag-zaufanie-cyfrowe"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.7 (Yoast SEO v28.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>KSeF w JDG i ma\u0142ej sp\u00f3\u0142ce: podpis kwalifikowany, piecz\u0119\u0107 i automatyzacja faktur - Podpisano.pl<\/title>\n<meta name=\"description\" content=\"KSeF w ma\u0142ej firmie: jak wybra\u0107 podpis lub piecz\u0119\u0107, bezpiecznie 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