{"id":7928,"date":"2025-12-09T15:23:18","date_gmt":"2025-12-09T14:23:18","guid":{"rendered":"https:\/\/podpisano-new.local\/?p=7928"},"modified":"2025-12-09T15:28:52","modified_gmt":"2025-12-09T14:28:52","slug":"pieczec-kwalifikowana-qseal-ksef-automatyzacja-kontrola-uprawnien","status":"publish","type":"post","link":"https:\/\/podpisano.pl\/en\/pieczec-kwalifikowana-qseal-ksef-automatyzacja-kontrola-uprawnien\/","title":{"rendered":"Qualified Electronic Seal (QSeal) - essential for KSeF. Process automation and full control of authorizations"},"content":{"rendered":"<div data-elementor-type=\"wp-post\" data-elementor-id=\"7928\" class=\"elementor elementor-7928\" data-elementor-post-type=\"post\">\n\t\t\t\t<div class=\"elementor-element elementor-element-dc68e6e e-con-full e-flex e-con e-child\" data-id=\"dc68e6e\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t<div class=\"elementor-element elementor-element-bb58e09 e-con-full e-flex e-con e-child\" data-id=\"bb58e09\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-5c1d5b0 elementor-widget elementor-widget-text-editor\" data-id=\"5c1d5b0\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">In the National e-Invoicing System (<\/span><b>KSeF<\/b><span style=\"font-weight: 400;\">), of which <\/span><a href=\"https:\/\/ksef.podatki.gov.pl\/\/etapy-wdrozenia-ksef\/\"><span style=\"font-weight: 400;\">obligation <\/span><\/a><span style=\"font-weight: 400;\">will cover most entrepreneurs as of April 1, 2026 (and the largest entities as early as February 1, 2026), companies face not only technical but also procedural challenges .\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">In this context <\/span><b>Qualified seal gives access to KSeF and secures company data<\/b><span style=\"font-weight: 400;\">, while also answering the key questions of entrepreneurs: j<\/span><span style=\"font-size: 1rem;\">How to secure the data sent to KSeF? and can invoices be automatically generated in KSeF?<\/span><\/p><p>\u00a0<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-23011f6 elementor-widget elementor-widget-heading\" data-id=\"23011f6\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Qualified Electronic Seal - the digital equivalent of a company stamp<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-c123ecb elementor-widget elementor-widget-text-editor\" data-id=\"c123ecb\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">A qualified electronic seal is a digital trust service that legally represents an entire organization. It is like giving <\/span><a href=\"https:\/\/podpisano.pl\/en\/pieczec-tradycyjna-vs-pieczec-elektroniczna-czym-sie-roznia\/\"><span style=\"font-weight: 400;\">company stamp<\/span><\/a><span style=\"font-weight: 400;\"> cryptographic superpowers. <\/span><\/p><p><span style=\"font-weight: 400;\">Unlike <strong>k<\/strong><\/span><b>valified electronic signature (QES)<\/b><span style=\"font-weight: 400;\">, which is assigned to a specific individual, <\/span><b>QSeal<\/b><span style=\"font-weight: 400;\"> is an authentication method dedicated to entities that are not natural persons (<\/span>PNFs)<span style=\"font-weight: 400;\">. <strong>It is assigned the number NIP and the name of the entity.<\/strong><\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-c497906 elementor-widget elementor-widget-heading\" data-id=\"c497906\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Why is the qualified electronic seal (QSeal) the key to full control in KSeF?\n\n\n\n<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-303fe7a e-con-full e-flex e-con e-child\" data-id=\"303fe7a\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-378dd38 elementor-widget elementor-widget-text-editor\" data-id=\"378dd38\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">For companies that want to fully automate the invoicing process and most importantly - manage their authorizations in the system - a qualified electronic seal is the easiest way to get there.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-a03da6a e-con-full e-flex e-con e-child\" data-id=\"a03da6a\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-3c58825 elementor-widget elementor-widget-heading\" data-id=\"3c58825\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">1. instant ownership rights\n\n\n<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-60e3818 elementor-widget elementor-widget-text-editor\" data-id=\"60e3818\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>\u00a0As envisioned in KSeF, an entity that authenticates to the system with a qualified electronic seal, <b>automatically<\/b> acquires a full range of <b>ownership rights<\/b>.<\/p><p><b>What does this mean in practice?<\/b><\/p><ul><li style=\"font-weight: 400;\" aria-level=\"1\"><b>You log in as a company.\u00a0<\/b><ul><li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">The system recognizes you as a taxpayer.<\/span><\/li><\/ul><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Full control<\/b><ul><li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">You have a system-assigned, default permission to <\/span><b>entitlement management<\/b><span style=\"font-weight: 400;\">, <\/span><b>invoicing<\/b><span style=\"font-weight: 400;\"> i <\/span><b>access to invoices<\/b><span style=\"font-weight: 400;\">. This allows you to instantly delegate authority to employees, accountants or service providers.<\/span><\/li><\/ul><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>No notice ZAW-FA<\/b><span style=\"font-weight: 400;\">\u00a0<\/span><ul><li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">If the company uses a qualified electronic seal (QSeal) for authentication in KSeF, <\/span><b>need not<\/b><span style=\"font-weight: 400;\"> submit to the tax office <\/span><a href=\"https:\/\/podpisano.pl\/en\/pieczec-czy-podpis-kwalifikowany-do-ksef-krotka-decyzja\/\"><span style=\"font-weight: 400;\">paper<\/span><\/a><span style=\"font-weight: 400;\"> notices <\/span><b>ZAW-FA<\/b><span style=\"font-weight: 400;\"> (Notice of Assignment or Revocation of Entitlement to Use KSeF) to appoint the first person. You avoid bureaucracy and speed up entry into the system.<\/span><\/li><\/ul><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-077ea16 elementor-widget elementor-widget-heading\" data-id=\"077ea16\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">2. foundation of process automation (ERP)\n\n<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b95263f elementor-widget elementor-widget-text-editor\" data-id=\"b95263f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">If you're wondering, <\/span><b>Can invoices be automatically generated in KSeF?<\/b><span style=\"font-weight: 400;\"> - Yes, and the Qualified Electronic Seal (QSeal) makes it easy.<\/span><\/p><p><span style=\"font-weight: 400;\">Automatic dispatch of invoices <\/span><a href=\"https:\/\/podpisano.pl\/en\/dane-ustrukturyzowane-a-nieustrukturyzowane-poradnik-podpisu-elektronicznego\/\"><span style=\"font-weight: 400;\">structured <\/span><\/a><span style=\"font-weight: 400;\">(XML) from your accounting program or system <\/span><b>ERP<\/b><span style=\"font-weight: 400;\"> (enterprise resource management system) is done through an interface <\/span><b>API KSeF<\/b><span style=\"font-weight: 400;\"> (application programming interface).<\/span><\/p><p><span style=\"font-weight: 400;\">For this communication to be secure and continuous, the company must generate access keys. <\/span><b>Qualified Electronic Seal<\/b><span style=\"font-weight: 400;\"> is the ideal tool to generate <\/span><a href=\"https:\/\/ksef.podatki.gov.pl\/media\/cq3laefg\/podrecznik-ksef-2-0-cz-i-rozpoczecie-korzystania-z-ksef.pdf\"><b>Certificate KSeF<\/b><\/a><span style=\"font-weight: 400;\"> (Type 1 for authentication, Type 2 for mode <\/span><b>OFFLINE<\/b><span style=\"font-weight: 400;\"> ) on the company's NIP. Since the stamp is assigned to the company, you minimize the risk that the invoicing process will be interrupted by staff turnover.<\/span><\/p><p>\u00a0<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-e49a7ce elementor-widget elementor-widget-heading\" data-id=\"e49a7ce\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">3. legal data security\n\n<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-3f994a8 elementor-widget elementor-widget-text-editor\" data-id=\"3f994a8\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">A qualified electronic seal, as a trusted service, uses advanced cryptographic techniques and is one of the legally recognized methods of <\/span><b>authentications<\/b><span style=\"font-weight: 400;\">. The use of the seal guarantees that:<\/span><\/p><ul><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Identity is certain:<\/b><span style=\"font-weight: 400;\"> Only your company could authorize the shipment or granting of rights.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>The data is protected:<\/b><span style=\"font-weight: 400;\"> You provide the highest level of security while meeting system requirements for authentication and <\/span><b>entitlement verification<\/b><span style=\"font-weight: 400;\">.<\/span><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-19a6b65 elementor-widget elementor-widget-heading\" data-id=\"19a6b65\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Qualified Electronic Seal (QSeal) versus qualified signature (QES).  <br>Briefly on the differences in the KSeF<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-f659bd7 elementor-widget elementor-widget-text-editor\" data-id=\"f659bd7\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">Below is a brief overview of the differences between the QSeal and QES. More on <\/span><a href=\"https:\/\/podpisano.pl\/en\/podpis-profesjonalny-a-pieczec-kwalifikowana-czym-sie-roznia-i-kiedy-ktorej-uzyc\/\"><span style=\"font-weight: 400;\">differences <\/span><\/a><span style=\"font-weight: 400;\">Between a qualified seal and a signature, we wrote here.\u00a0\u00a0<\/span><\/p><table><tbody><tr><td><p><b>Feature<\/b><\/p><\/td><td><p><b>Qualified Electronic Seal (QSeal)<\/b><\/p><\/td><td><p><b>Qualified Electronic Signature (QES)<\/b><\/p><\/td><\/tr><tr><td><p><b>For whom?<\/b><\/p><\/td><td><p><span style=\"font-weight: 400;\">Entity (company, foundation, association).<\/span><\/p><\/td><td><p><span style=\"font-weight: 400;\">Individual (e.g., chairman, accountant).<\/span><\/p><\/td><\/tr><tr><td><p><b>Role in KSeF<\/b><\/p><\/td><td><p><span style=\"font-weight: 400;\">Automatic <\/span><b>ownership rights<\/b><span style=\"font-weight: 400;\">, API process authorization.<\/span><\/p><\/td><td><p><span style=\"font-weight: 400;\">Authentication of the administrator, login of an individual.<\/span><\/p><\/td><\/tr><tr><td><p><b>Uniqueness<\/b><\/p><\/td><td><p><span style=\"font-weight: 400;\">Equivalent to the imprinted seal (represents the organization).<\/span><\/p><\/td><td><p><span style=\"font-weight: 400;\">Equivalent to a handwritten signature (represents a person).<\/span><\/p><\/td><\/tr><\/tbody><\/table><p>\u00a0<\/p><p><span style=\"font-weight: 400;\">By choosing a qualified electronic seal (QSeal), you are investing in a solution that is ideal for integration with systems <\/span><b>ERP<\/b><span style=\"font-weight: 400;\">, guaranteeing <\/span><b>business continuity<\/b><span style=\"font-weight: 400;\"> i <\/span><b>security<\/b><span style=\"font-weight: 400;\"> transactions, while minimizing administrative procedures.<\/span><\/p><p>\u00a0<\/p><p><span style=\"font-weight: 400;\">Contact podpisano.pl to learn how to implement a qualified electronic seal (<\/span><b>QSeal)<\/b><span style=\"font-weight: 400;\"> in your organization quickly and efficiently, with guaranteed KSeF 2.0 compliance.<\/span><\/p><p>\u00a0<\/p><p>\u00a0<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-eb890d7 e-flex e-con-boxed e-con e-child\" data-id=\"eb890d7\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-7a35db0 elementor-widget-divider--view-line_icon elementor-view-default elementor-widget-divider--element-align-center elementor-widget elementor-widget-divider\" data-id=\"7a35db0\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"divider.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-divider\">\n\t\t\t<span class=\"elementor-divider-separator\">\n\t\t\t\t\t\t\t<div class=\"elementor-icon elementor-divider__element\">\n\t\t\t\t\t<svg aria-hidden=\"true\" 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at\n<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-faf3887 elementor-widget elementor-widget-heading\" data-id=\"faf3887\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\"><a href=\"tel:+48%2022%20417%2005%2055\"> +48 22 417 05 55\n<\/a><\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-e6bd9dc elementor-widget elementor-widget-heading\" data-id=\"e6bd9dc\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">and we will put you in touch with one of our representatives available virtually nationwide.<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>","protected":false},"excerpt":{"rendered":"<p>A qualified digital seal in the context of KSeF\u2014that\u2019s the million-dollar question (or at least the one that ensures the CEO\u2019s peace of mind). We explain why a qualified seal is essential for automating processes in your company and how it gives you full control over access rights.<\/p>","protected":false},"author":322,"featured_media":7937,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[302],"tags":[314,317,296,315,304],"class_list":["post-7928","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-e-pieczec","tag-dokumenty-elektroniczne","tag-pieczec-cyfrowa","tag-podpis-elektroniczny","tag-potwierdzenie-tozsamosci","tag-zaufanie-cyfrowe"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.7 (Yoast SEO v28.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Piecz\u0119\u0107 kwalifikowana (QSeal) - niezb\u0119dna w KSeF. 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