{"id":7799,"date":"2025-11-04T16:54:37","date_gmt":"2025-11-04T15:54:37","guid":{"rendered":"https:\/\/podpisano-new.local\/?p=7799"},"modified":"2025-11-06T16:15:35","modified_gmt":"2025-11-06T15:15:35","slug":"pieczec-czy-podpis-kwalifikowany-do-ksef-krotka-decyzja","status":"publish","type":"post","link":"https:\/\/podpisano.pl\/en\/pieczec-czy-podpis-kwalifikowany-do-ksef-krotka-decyzja\/","title":{"rendered":"Stamp or qualified signature for KSeF? The short decision"},"content":{"rendered":"<div data-elementor-type=\"wp-post\" data-elementor-id=\"7799\" class=\"elementor elementor-7799\" data-elementor-post-type=\"post\">\n\t\t\t\t<div class=\"elementor-element elementor-element-dc68e6e e-con-full e-flex e-con e-child\" data-id=\"dc68e6e\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t<div class=\"elementor-element elementor-element-bb58e09 e-con-full e-flex e-con e-child\" data-id=\"bb58e09\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-57ce890 elementor-widget elementor-widget-heading\" data-id=\"57ce890\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">KSeF without secrets - what is it and why do we need it?<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-5c1d5b0 elementor-widget elementor-widget-text-editor\" data-id=\"5c1d5b0\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><b>KSeF (National e-Invoice System).<\/b><span style=\"font-weight: 400;\"> is the state \u201eintermediary\u201d between the invoice issuer and the invoice recipient. Instead of sending PDFs to each other, companies send <\/span><b>unified data file<\/b><span style=\"font-weight: 400;\"> (XML). The KSeF gives it a number, confirms delivery and... keeps order.<\/span><span style=\"font-weight: 400;\"><br \/><\/span><span style=\"font-weight: 400;\"> The result? Fewer errors, fewer emails with attachments, easier automation in accounting.<\/span><\/p><p><span style=\"font-weight: 400;\">KSeF - National e-Invoice System - is a state-owned platform for issuing, receiving and storing <\/span><a href=\"https:\/\/podpisano.pl\/en\/dane-ustrukturyzowane-a-nieustrukturyzowane-poradnik-podpisu-elektronicznego\/\"><span style=\"font-weight: 400;\">structured <\/span><\/a><span style=\"font-weight: 400;\">invoices (XML in a specific structure). Once an invoice is sent to KSeF, the system assigns it a unique number and stores it as the \u201eonly source of truth.\u201d This results in a consistent format, fewer errors and automation of circulation between companies and accounting. It's also part of the broader digitization of VAT accounting in the EU.\u00a0<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-23011f6 elementor-widget elementor-widget-heading\" data-id=\"23011f6\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">Structured data - what is it all about?\n<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-c123ecb elementor-widget elementor-widget-text-editor\" data-id=\"c123ecb\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">Imagine an invoice like a cardboard box with compartments. Each item (NIP, date, VAT rate, total) has a <\/span><b>specific compartment<\/b><span style=\"font-weight: 400;\">. The accounting software doesn't \u201eread the picture,\u201d it just <\/span><b>immediately takes data from the right places<\/b><span style=\"font-weight: 400;\">. This is what \u201e<\/span><a href=\"https:\/\/podpisano.pl\/en\/dane-ustrukturyzowane-a-nieustrukturyzowane-poradnik-podpisu-elektronicznego\/\"><span style=\"font-weight: 400;\">structured data<\/span><\/a><span style=\"font-weight: 400;\">\u201d.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-c497906 elementor-widget elementor-widget-heading\" data-id=\"c497906\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">What problems does the KSeF solve?\n\n\n<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-303fe7a e-con-full e-flex e-con e-child\" data-id=\"303fe7a\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-378dd38 elementor-widget elementor-widget-text-editor\" data-id=\"378dd38\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<ul><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Authenticity and integrity<\/b><span style=\"font-weight: 400;\"> - guaranteed by the system itself (number KSeF + storage on the MF side), not by \u201esent PDFs\u201d. (<\/span><a href=\"https:\/\/www.gov.pl\/web\/finanse\/ruszaja-srody-z-ksef?utm_source=chatgpt.com\"><span style=\"font-weight: 400;\">Gov.pl<\/span><\/a><span style=\"font-weight: 400;\">)<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Fewer disputes about \u201ewhether it happened \/ in what version\u201d<\/b><span style=\"font-weight: 400;\"> - statuses and UPOs from KSeF confirm delivery and processing. (<\/span><a href=\"https:\/\/www.gov.pl\/web\/finanse\/ruszaja-srody-z-ksef?utm_source=chatgpt.com\"><span style=\"font-weight: 400;\">Gov.pl<\/span><\/a><span style=\"font-weight: 400;\">)<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Automation of accounting<\/b><span style=\"font-weight: 400;\"> - A unified structure (currently FA, and with mandatory implementation - FA(3)) facilitates ERP integrations. (<\/span><a href=\"https:\/\/ksef.podatki.gov.pl\/media\/cq3laefg\/podrecznik-ksef-2-0-cz-i-rozpoczecie-korzystania-z-ksef.pdf?utm_source=chatgpt.com\"><span style=\"font-weight: 400;\">National e-Invoicing System<\/span><\/a><span style=\"font-weight: 400;\">)<\/span><\/li><\/ul><p>\u00a0<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-a03da6a e-con-full e-flex e-con e-child\" data-id=\"a03da6a\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-3c58825 elementor-widget elementor-widget-heading\" data-id=\"3c58825\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">What is the mysterious \u201eFA(3)\u201d?\n\n<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-60e3818 elementor-widget elementor-widget-text-editor\" data-id=\"60e3818\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>\u00a0<\/p><p><span style=\"font-weight: 400;\">It's <\/span><b>scheme version<\/b><span style=\"font-weight: 400;\"> This \u201epartitioned\u201d invoice. That is, the form issue number, not the new document type. When you hear FA(3), think: \u201eOK, current data box design.\u201d.<\/span><span style=\"font-weight: 400;\"><br \/><\/span> <b>You don't have to \u201edo anything with FA(3)\u201d manually<\/b><span style=\"font-weight: 400;\"> - this support systems (ERP, integrations), it is only important that they are updated.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-077ea16 elementor-widget elementor-widget-heading\" data-id=\"077ea16\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Who will KSeF cover and from when?\n<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b95263f elementor-widget elementor-widget-text-editor\" data-id=\"b95263f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>\u00a0<a href=\"https:\/\/digital-strategy.ec.europa.eu\/en\/news\/questions-answers-trust-services-under-eidas?utm_source=chatgpt.com\"><span style=\"font-weight: 400;\"><br \/><\/span><\/a><\/p><p><span style=\"font-weight: 400;\">The obligation enters <\/span><b>in stages<\/b><span style=\"font-weight: 400;\">:<\/span><\/p><ul><li style=\"font-weight: 400;\" aria-level=\"1\"><b>As of February 1, 2026.<\/b><span style=\"font-weight: 400;\"> - entrepreneurs, whose <\/span><b>Gross sales value in 2024 exceeded PLN 200 million<\/b><span style=\"font-weight: 400;\">, they must <\/span><b>exhibit<\/b><span style=\"font-weight: 400;\"> KSeF invoices. As of this date <\/span><b>All VAT payers (including exempt)<\/b><span style=\"font-weight: 400;\"> must be ready <\/span><b>answer<\/b><span style=\"font-weight: 400;\"> invoices via KSeF. (<\/span><a href=\"https:\/\/www.gov.pl\/web\/finanse\/ruszaja-srody-z-ksef?utm_source=chatgpt.com\"><span style=\"font-weight: 400;\">Gov.pl<\/span><\/a><span style=\"font-weight: 400;\">)<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>As of April 1, 2026.<\/b><span style=\"font-weight: 400;\"> \u2013 <\/span><b>other entrepreneurs<\/b><span style=\"font-weight: 400;\"> must <\/span><b>exhibit<\/b><span style=\"font-weight: 400;\"> invoices in KSeF. (<\/span><a href=\"https:\/\/www.gov.pl\/web\/finanse\/ruszaja-srody-z-ksef?utm_source=chatgpt.com\"><span style=\"font-weight: 400;\">Gov.pl<\/span><\/a><span style=\"font-weight: 400;\">)<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>As of January 1, 2027.<\/b><span style=\"font-weight: 400;\"> - There is a provision for a shift for the smallest entities (sales of up to about PLN 10,000 - announcement on KSeF). (<\/span><a href=\"https:\/\/ksef.podatki.gov.pl\/?utm_source=chatgpt.com\"><span style=\"font-weight: 400;\">National e-Invoicing System<\/span><\/a><span style=\"font-weight: 400;\">)<\/span><span style=\"font-weight: 400;\"><br \/><br \/><\/span><\/li><\/ul><p><span style=\"font-weight: 400;\">Until these dates, KSeF can be used voluntarily. The key is to prepare the system, people and authorizations so that the launch does not surprise the company.\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">Important! <\/span><b>Invoices for consumers (B2C)<\/b><span style=\"font-weight: 400;\"> remain outside the obligation to issue in KSeF (you can voluntarily), but if you conduct B2B sales - the obligation will cover you according to the thresholds\/dates. Foreign entities without a permanent place of business in Poland are excluded from mandatory issuance. (<\/span><a href=\"https:\/\/www.interpretacje.pl\/vat\/9890404%2Cod-1-lutego-2026-r-podatnicy-beda-musieli-zmierzyc-sie-z-rewolucja-w.html?utm_source=chatgpt.com\"><span style=\"font-weight: 400;\">Interpretations<\/span><\/a><span style=\"font-weight: 400;\">)<\/span><\/p><p>\u00a0<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-e49a7ce elementor-widget elementor-widget-heading\" data-id=\"e49a7ce\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Do you have to sign every e-invoice with a qualified signature?\n<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-3f994a8 elementor-widget elementor-widget-text-editor\" data-id=\"3f994a8\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><b>Don't.<\/b><span style=\"font-weight: 400;\"> IN KSeF <\/span><b>you don't affix a signature to every invoice<\/b><span style=\"font-weight: 400;\">. Authenticity and integrity takes on the system itself (KSeF number, delivery path and storage).<\/span><span style=\"font-weight: 400;\"><br \/><\/span><b>Signature\/qualified electronic seal is used for login and authorization and granting of rights<\/b><span style=\"font-weight: 400;\"> - and not for signing the invoice file itself.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-19a6b65 elementor-widget elementor-widget-heading\" data-id=\"19a6b65\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Which is better for KSeF work: a stamp or a signature?\n\n<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-f659bd7 elementor-widget elementor-widget-text-editor\" data-id=\"f659bd7\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><b>Briefly<\/b><\/p><ul><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Qualified Electronic Seal (QSeal)<\/b><span style=\"font-weight: 400;\"> - best as a \u201ecorporate identity\u201d: stable login on behalf of the organization, convenient for ERP integrations, does not tie the process to a specific person.<\/span><\/li><li><b>Qualified Signature (QES)<\/b><span style=\"font-weight: 400;\"> - essential for people: granting\/revoking authorizations, named actions, ad-hoc situations (deputy's vacation, one-time actions).<\/span><span style=\"font-weight: 400;\"><br \/><\/span><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-e1f87c3 elementor-widget elementor-widget-heading\" data-id=\"e1f87c3\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">Why does the seal often win out over the KSeF in day-to-day operations?\n<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-46a69aa elementor-widget elementor-widget-text-editor\" data-id=\"46a69aa\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<ul><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Constancy and automation<\/b><span style=\"font-weight: 400;\">: the seal \u201ebelongs to the company,\u201d so you don't have to rewrite certificates when someone changes positions.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Integrations<\/b><span style=\"font-weight: 400;\">: it is easier to hook it up to external systems (ERP\/finance) that run 24\/7 without a person.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Less paperwork<\/b><span style=\"font-weight: 400;\">: at the seal with NIP <\/span><b>needless to say<\/b><span style=\"font-weight: 400;\"> fold ZAW-FA; you have what is known as ownership rights in KSeF.  Form <\/span><b>ZAW-FA<\/b><span style=\"font-weight: 400;\"> consists of <\/span><b>only if<\/b><span style=\"font-weight: 400;\"> company <\/span><b>no qualified seal with NIP<\/b><span style=\"font-weight: 400;\"> and must designate a person authorized to act in KSeF.\u00a0<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">If you have <\/span><b>qualified electronic seal with NIP<\/b><span style=\"font-weight: 400;\">, you use <\/span><b>original ownership rights<\/b><span style=\"font-weight: 400;\"> i <\/span><b>you don't have to<\/b><span style=\"font-weight: 400;\"> file ZAW-FA. When changing the accountant usually <\/span><b>just revoke and give new powers<\/b><span style=\"font-weight: 400;\"> In the system - without paper proxies.<\/span><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-e130610 elementor-widget elementor-widget-heading\" data-id=\"e130610\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">So why the signature (QES)?\n\n<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-5aff948 elementor-widget elementor-widget-text-editor\" data-id=\"5aff948\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<ul><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Named activities<\/b><span style=\"font-weight: 400;\">: someone \u201cflesh and blood\u201d must add a user, revoke access, confirm role changes.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Flexibility<\/b><span style=\"font-weight: 400;\">: when the process is sporadic (owner, CFO), QES is enough to go in and do a specific action.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Note on names: \u201epersonal\u201d vs. \u201ebusiness\u201d are mainly <\/span><a href=\"https:\/\/podpisano.pl\/en\/podpis-kwalifikowany-osobisty-czy-profesjonalny-kluczowe-roznice-i-zastosowania\/\"><span style=\"font-weight: 400;\">order <\/span><\/a><span style=\"font-weight: 400;\">in the papers; KSeF checks anyway <\/span><b>powers granted<\/b><span style=\"font-weight: 400;\">.<\/span><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-e1aa83c elementor-widget elementor-widget-heading\" data-id=\"e1aa83c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">Does \u201epersonal vs business\u201d matter?\n\n<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-8f3baf0 elementor-widget elementor-widget-text-editor\" data-id=\"8f3baf0\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<ul><li style=\"font-weight: 400;\" aria-level=\"1\"><b>For access to KSeF alone - no.<\/b><span style=\"font-weight: 400;\"> They count <\/span><b>entitlements in the system<\/b><span style=\"font-weight: 400;\">.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>For the sake of order and audit - yes, it is sometimes convenient<\/b><span style=\"font-weight: 400;\">: <\/span><a href=\"https:\/\/podpisano.pl\/en\/podpis-kwalifikowany-osobisty-czy-profesjonalny-kluczowe-roznice-i-zastosowania\/\"><span style=\"font-weight: 400;\">certificate with attributes<\/span><\/a><span style=\"font-weight: 400;\"> companies can more easily link to a person's business role in internal documentation. This is a plus in large organizations.<\/span><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-9ba21f3 elementor-widget elementor-widget-heading\" data-id=\"9ba21f3\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">When can the QES itself be a problem?\n<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-7a21bd6 elementor-widget elementor-widget-text-editor\" data-id=\"7a21bd6\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">When you base dp KSeF access solely on one person, then rotation or absence of an employee - means downtime.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-eb890d7 e-flex e-con-boxed e-con e-child\" data-id=\"eb890d7\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-5d595d4 elementor-widget elementor-widget-heading\" data-id=\"5d595d4\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">Recommendation podpisano.pl (practical set)\n<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-bd49fc6 elementor-widget elementor-widget-text-editor\" data-id=\"bd49fc6\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<ul><li style=\"font-weight: 400;\" aria-level=\"1\"><b>1-2 QES<\/b> <b>(signature) <\/b><span style=\"font-weight: 400;\">For key people (management\/finance) - for named and emergency actions.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>1 QSeal with NIP (stamp) for the organization<\/b><span style=\"font-weight: 400;\"> - For permanent login \u201ecompany\u201d and under integrations.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Written down, short <\/span><b>entitlement policy<\/b><span style=\"font-weight: 400;\">: who gives\/receives access in KSeF, who uses the seal, how we operate in emergency mode.<\/span><\/li><\/ul><p><span style=\"font-weight: 400;\">You can read more about the differences between e-signature and business signature <\/span><a href=\"https:\/\/podpisano.pl\/en\/podpis-profesjonalny-a-pieczec-kwalifikowana-czym-sie-roznia-i-kiedy-ktorej-uzyc\/\"><span style=\"font-weight: 400;\">here<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-509aa67 elementor-widget elementor-widget-heading\" data-id=\"509aa67\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Mini-FAQ\n<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-701b6a9 elementor-widget elementor-widget-text-editor\" data-id=\"701b6a9\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><b>Is the KSeF already working \u201ehard\u201d?<\/b><b><br \/><\/b><span style=\"font-weight: 400;\"> The obligation to issue is postponed: <\/span><b>large from 1.02.2026, others from 1.04.2026<\/b><span style=\"font-weight: 400;\">. Collection from the large - from 1.02.2026 for all VAT payers. Until the dates indicated above, you issue invoices as before (paper\/PDF\/EDI), and you can use KSeF voluntarily.<\/span><\/p><p><b>Do I have to sign every invoice?<\/b><b><br \/><\/b><span style=\"font-weight: 400;\"> No. The signature\/stamp is used to <\/span><b>login and authorization<\/b><span style=\"font-weight: 400;\">, not for \u201edocking\u201d to a file.<\/span><\/p><p><b>Will B2C also enter the KSeF?<\/b><b><br \/><\/b><span style=\"font-weight: 400;\"> As of today <\/span><b>there is no obligation<\/b><span style=\"font-weight: 400;\"> Issuing invoices to consumers in KSeF (can be done voluntarily).<\/span><\/p><p><b>Is it better to have a \u201ebusiness\u201d signature than a \u201epersonal\u201d one?<\/b><b><br \/><\/b><span style=\"font-weight: 400;\"> For access - <\/span><b>blank<\/b><span style=\"font-weight: 400;\">, count <\/span><b>powers<\/b><span style=\"font-weight: 400;\">. For order and audit in larger companies -. <\/span><b>\u201eBusiness\u201d with company attributes is sometimes more convenient<\/b><span style=\"font-weight: 400;\">.<\/span><\/p><p><b>What if the Internet or the system \u201egoes down\u201d?<\/b><\/p><p><span style=\"font-weight: 400;\">Then there are two modes available:<\/span><\/p><ul><li style=\"font-weight: 400;\" aria-level=\"1\"><b>offline mode - you issue an invoice outside of KSeF and upload it to the system after the obstacle is over (the deadlines for uploading are based on the <\/b><span style=\"font-weight: 400;\">Laws\/FAQ MF),<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>emergency<\/b><span style=\"font-weight: 400;\"> - If it's a failure on the KSeF side, there are longer windows for dos\u0142.<\/span><span style=\"font-weight: 400;\"><br \/><\/span><span style=\"font-weight: 400;\"> Detailed dosage dates: <\/span><b>7 working days<\/b><span style=\"font-weight: 400;\"> after the end of the KSeF failure (system failure) or <\/span><b>next working day at the latest<\/b><span style=\"font-weight: 400;\"> (other obstacles). (<\/span><a href=\"https:\/\/ksef.podatki.gov.pl\/pytania-i-odpowiedzi-ksef\/?utm_source=chatgpt.com\"><span style=\"font-weight: 400;\">National e-Invoicing System<\/span><\/a><span style=\"font-weight: 400;\">)<\/span><span style=\"font-weight: 400;\"><br \/><br \/><\/span><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-13046f1 elementor-widget elementor-widget-heading\" data-id=\"13046f1\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Recommendation podpisano.pl\n<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-2935289 elementor-widget elementor-widget-text-editor\" data-id=\"2935289\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<ul><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Yes, it is worth having a QES<\/b><span style=\"font-weight: 400;\"> For key people (e.g. <\/span><b>SimplySign<\/b><span style=\"font-weight: 400;\"> - mobile or <\/span><b>Certum Mini<\/b><span style=\"font-weight: 400;\"> - USB card).<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Yes, it's worth having a qualified electronic seal (QSeal)<\/b><span style=\"font-weight: 400;\"> For the organization - simpler \u201ecorporate\u201d login and preparation for automation.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Yes, it's worth taking care of system updates<\/b><span style=\"font-weight: 400;\"> - That FA(3) and KSeF statuses are handled without surprises.<\/span><span style=\"font-weight: 400;\"><br \/><br \/><\/span><\/li><\/ul><p><span style=\"font-weight: 400;\">Need to select a qualified kit: signature+seal under KSeF? Let us know - at podpisano.pl we do this on a daily basis and will prepare a short checklist on how to make a kit. <\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-7a35db0 elementor-widget-divider--view-line_icon elementor-view-default elementor-widget-divider--element-align-center elementor-widget elementor-widget-divider\" data-id=\"7a35db0\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"divider.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-divider\">\n\t\t\t<span class=\"elementor-divider-separator\">\n\t\t\t\t\t\t\t<div class=\"elementor-icon elementor-divider__element\">\n\t\t\t\t\t<svg aria-hidden=\"true\" class=\"e-font-icon-svg e-fas-signature\" viewbox=\"0 0 640 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M623.2 192c-51.8 3.5-125.7 54.7-163.1 71.5-29.1 13.1-54.2 24.4-76.1 24.4-22.6 0-26-16.2-21.3-51.9 1.1-8 11.7-79.2-42.7-76.1-25.1 1.5-64.3 24.8-169.5 126L192 182.2c30.4-75.9-53.2-151.5-129.7-102.8L7.4 116.3C0 121-2.2 130.9 2.5 138.4l17.2 27c4.7 7.5 14.6 9.7 22.1 4.9l58-38.9c18.4-11.7 40.7 7.2 32.7 27.1L34.3 404.1C27.5 421 37 448 64 448c8.3 0 16.5-3.2 22.6-9.4 42.2-42.2 154.7-150.7 211.2-195.8-2.2 28.5-2.1 58.9 20.6 83.8 15.3 16.8 37.3 25.3 65.5 25.3 35.6 0 68-14.6 102.3-30 33-14.8 99-62.6 138.4-65.8 8.5-.7 15.2-7.3 15.2-15.8v-32.1c.2-9.1-7.5-16.8-16.6-16.2z\"><\/path><\/svg><\/div>\n\t\t\t\t\t\t<\/span>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-cb660d3 elementor-post-navigation-borders-yes elementor-widget elementor-widget-post-navigation\" data-id=\"cb660d3\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"post-navigation.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-post-navigation\" role=\"navigation\" 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class=\"elementor-element elementor-element-881b062 elementor-widget elementor-widget-heading\" data-id=\"881b062\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Do you need help?<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-fbcfbc7 elementor-widget elementor-widget-heading\" data-id=\"fbcfbc7\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">Call us at\n<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-faf3887 elementor-widget elementor-widget-heading\" data-id=\"faf3887\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\"><a href=\"tel:+48%2022%20417%2005%2055\"> +48 22 417 05 55\n<\/a><\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-e6bd9dc elementor-widget elementor-widget-heading\" data-id=\"e6bd9dc\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">and we will put you in touch with one of our representatives available virtually nationwide.<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>","protected":false},"excerpt":{"rendered":"<p>Arrange access to KSeF wisely: corporate seal (NIP) for permanent login and integration, qualified signature for named actions. Check out the ready-made examples and checklist for the CFO \/ COO.<\/p>","protected":false},"author":322,"featured_media":7800,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[302,139],"tags":[314,317,296,315,304],"class_list":["post-7799","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-e-pieczec","category-podpisy-kwalifikowane","tag-dokumenty-elektroniczne","tag-pieczec-cyfrowa","tag-podpis-elektroniczny","tag-potwierdzenie-tozsamosci","tag-zaufanie-cyfrowe"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.7 (Yoast SEO v28.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Piecz\u0119\u0107 czy podpis kwalifikowany do KSeF? 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