{"id":7518,"date":"2025-09-01T16:15:51","date_gmt":"2025-09-01T14:15:51","guid":{"rendered":"https:\/\/podpisano-new.local\/?p=7518"},"modified":"2025-09-01T16:15:51","modified_gmt":"2025-09-01T14:15:51","slug":"archiwizacja-dokumentow-z-e-podpisem-poradnik-offline-dla-firm","status":"publish","type":"post","link":"https:\/\/podpisano.pl\/en\/archiwizacja-dokumentow-z-e-podpisem-poradnik-offline-dla-firm\/","title":{"rendered":"Archiving documents with e-signature - an offline guide for companies"},"content":{"rendered":"<div data-elementor-type=\"wp-post\" data-elementor-id=\"7518\" class=\"elementor elementor-7518\" data-elementor-post-type=\"post\">\n\t\t\t\t<div class=\"elementor-element elementor-element-dc68e6e e-con-full e-flex e-con e-child\" data-id=\"dc68e6e\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t<div class=\"elementor-element elementor-element-bb58e09 e-con-full e-flex e-con e-child\" data-id=\"bb58e09\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-348a2f4 elementor-widget elementor-widget-heading\" data-id=\"348a2f4\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">How to take care of the long-term validity of a qualified signature? Offline archiving step by step<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-6178315 elementor-widget elementor-widget-text-editor\" data-id=\"6178315\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">Qualified Signature (QES) is the most powerful e-signature in Europe. It has the same legal force as a handwritten signature and works in all EU countries. Sound perfect? <\/span><\/p><p><span style=\"font-weight: 400;\">There is only one \u201ebut\u201d: the signature itself <a href=\"https:\/\/podpisano.pl\/en\/podpis-elektroniczny-na-lata-konserwacja-i-archiwizacja-dokumentow-w-praktyce\/\">does not guarantee legal permanence<\/a> Forever.<\/span><\/p><p><span style=\"font-weight: 400;\">Why? Because its technical validity expires.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-cc78597 elementor-widget elementor-widget-heading\" data-id=\"cc78597\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Why isn't the signature alone enough?\n<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-f86aa6c elementor-widget elementor-widget-text-editor\" data-id=\"f86aa6c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\"><strong>The certificate by which the signature is made expires (usually after 1, 2 or 3 years)<\/strong>. CRL (<\/span><i><span style=\"font-weight: 400;\">Certificate Revocation List<\/span><\/i><span style=\"font-weight: 400;\"> - that is, the list of revoked certificates) is also no longer updated after the certificate expires. After several years, it is impossible to verify that the signature was valid at the time of submission.<\/span><\/p><p><span style=\"font-weight: 400;\">The result? In the event of an audit, a court case or an audit, a document signed several years ago can be challenged.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-3070046 elementor-widget elementor-widget-heading\" data-id=\"3070046\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Which solution? Timestamp<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d610f1f elementor-widget elementor-widget-text-editor\" data-id=\"d610f1f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">This is where it comes into play <a href=\"https:\/\/podpisano.pl\/en\/elektroniczny-znacznik-czasu-czym-jest-jak-dziala-i-dlaczego-warto-go-uzywac-2-2\/\">qualified time stamp<\/a>. It's a kind of digital stamp that confirms that the document existed at a certain point in time and hasn't been altered since.<\/span><\/p><p><span style=\"font-weight: 400;\">It's crucial to prove years later that the signature was valid at the time of submission - even if the certificate has expired.<\/span><\/p><p><b>Best practice<\/b><\/p><ul><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Add <a href=\"https:\/\/podpisano.pl\/en\/elektroniczny-znacznik-czasu-czym-jest-jak-dziala-i-dlaczego-warto-go-uzywac-1-2\/\">Qualified time stamp for each document to be signed<\/a><\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">In SimplySign and Certum Mini you can do this automatically at the signature, or add the timestamp later - the procedure for adding it described below.<\/span><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-87e436e elementor-widget elementor-widget-heading\" data-id=\"87e436e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Offline archiving vs. electronic signature\n\n<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-fc2234f elementor-widget elementor-widget-text-editor\" data-id=\"fc2234f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><b>Offline archiving<\/b><span style=\"font-weight: 400;\"> is the process of securing and storing electronic documents <\/span><b>outside the online environment<\/b><span style=\"font-weight: 400;\"> - That is, without a permanent Internet connection or the use of cloud services. It can apply to both ordinary files and documents signed electronically (e.g., with a qualified signature).<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-2e2eca2 elementor-widget elementor-widget-heading\" data-id=\"2e2eca2\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">What does \"offline\" mean in the context of archiving?\n\n<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-957f1cd elementor-widget elementor-widget-text-editor\" data-id=\"957f1cd\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">\u201eOffline\u201d doesn't just mean no Internet. In practice, it is:<\/span><\/p><ul><li style=\"font-weight: 400;\" aria-level=\"1\"><b>local data storage<\/b><span style=\"font-weight: 400;\"> - on physical media, such as hard drives, DVDs, flash drives, offline servers,<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>no automatic synchronization<\/b><span style=\"font-weight: 400;\"> With cloud services (e.g. Google Drive, Dropbox),<\/span><\/li><li><b>often cut off from the network<\/b><span style=\"font-weight: 400;\"> for security purposes - to minimize the risk of cyber attacks or data leakage.<\/span><span style=\"font-weight: 400;\"><br \/><\/span><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-5d2b1a5 elementor-widget elementor-widget-heading\" data-id=\"5d2b1a5\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">What does \"offline archiving\" mean in the context of qualified signatures?\n<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-44cdbe4 elementor-widget elementor-widget-text-editor\" data-id=\"44cdbe4\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">In the context of qualified signatures, offline archiving is particularly important because:<\/span><\/p><ul><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">the signed document can be <\/span><b>save to local media<\/b><span style=\"font-weight: 400;\"> (e.g., invoice, contract, report),<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>no need to be connected to the Internet<\/b><span style=\"font-weight: 400;\">, to sign the document - if you use, for example, Certum Mini with the application <\/span><b>proCertum SmartSign<\/b><span style=\"font-weight: 400;\">,<\/span><\/li><li><b>timestamp<\/b><span style=\"font-weight: 400;\"> (i.e. digital confirmation of the moment of signature) <\/span><b>can be added later<\/b><span style=\"font-weight: 400;\">, when Internet access is available.<\/span><span style=\"font-weight: 400;\"><br \/><\/span><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-c2ca115 elementor-widget elementor-widget-heading\" data-id=\"c2ca115\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">When is offline archiving used?<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-0387b56 elementor-widget elementor-widget-text-editor\" data-id=\"0387b56\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<ul><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">In institutions and companies with high security requirements (e.g., administration, financial sector),<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">In long-term archives,<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">in internal procedures that do not allow data storage in the cloud,<\/span><\/li><li><span style=\"font-weight: 400;\">When creating backups to be resistant to ransomware attacks.<\/span><span style=\"font-weight: 400;\"><br \/><\/span><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-e208cd0 elementor-widget elementor-widget-heading\" data-id=\"e208cd0\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">How to build an offline archiving procedure?<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-5675ecc elementor-widget elementor-widget-text-editor\" data-id=\"5675ecc\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">You don't need a complex DMS (<\/span><i><span style=\"font-weight: 400;\">Document Management System<\/span><\/i><span style=\"font-weight: 400;\"> - electronic document management system). All it takes is a few simple steps.<\/span><\/p><h4><span style=\"font-weight: 400;\">Step 1: Sign the document<\/span><\/h4><ul><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Certum Mini (with proCertum SmartSign)<\/b><span style=\"font-weight: 400;\">: computer signature (PDF, XML, etc.).<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>SimplySign<\/b><span style=\"font-weight: 400;\">: online signature (desktop + mobile)<\/span><\/li><\/ul><h4><span style=\"font-weight: 400;\">Step 2: Add a timestamp<\/span><\/h4><ul><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Certum Mini<\/b><span style=\"font-weight: 400;\">: you can sign the document offline, and add the tag later, once you have access to the Internet - the order of the procedure later in the article<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>SimplySign<\/b><span style=\"font-weight: 400;\">: signature always online, tag added automatically or as an additional signature<\/span><\/li><\/ul><h4><span style=\"font-weight: 400;\">Step 3: Archive locally<\/span><\/h4><ul><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">PDF format with PAdES signature best suited for archiving<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">If you archive documents with an external signature - don't forget to include the signature file<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Describe the files with metadata (signature, date, document type)<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Create backups (e.g., on a separate drive)<\/span><\/li><\/ul><h4><span style=\"font-weight: 400;\">Step 4: Document the procedure<\/span><\/h4><ul><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Who signs?<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">What documents does the procedure include?<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">What tools are used?<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Where and how are the files stored?<\/span><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-095be05 elementor-widget elementor-widget-heading\" data-id=\"095be05\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Certum Mini or SimplySign?\n\n\n<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-f8ac010 elementor-widget elementor-widget-text-editor\" data-id=\"f8ac010\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">Both tools are compatible with <\/span><span style=\"font-weight: 400;\">eIDAS<\/span><span style=\"font-weight: 400;\">, but have a different approach to work.<\/span><\/p><p>\u00a0<\/p><table><tbody><tr><td><p><b>Feature<\/b><\/p><\/td><td><p><b>Certum Mini<\/b><\/p><\/td><td><p><b>SimplySign<\/b><\/p><\/td><\/tr><tr><td><p><span style=\"font-weight: 400;\">Requires reader and card<\/span><\/p><\/td><td><p><span style=\"font-weight: 400;\">Yes<\/span><\/p><\/td><td><p><span style=\"font-weight: 400;\">Not<\/span><\/p><\/td><\/tr><tr><td><p><span style=\"font-weight: 400;\">Works offline<\/span><\/p><\/td><td><p><span style=\"font-weight: 400;\">Yes<\/span><\/p><\/td><td><p><span style=\"font-weight: 400;\">Not<\/span><\/p><\/td><\/tr><tr><td><p><span style=\"font-weight: 400;\">Adding a time stamp after the signature (as a new signature or countersignature)<\/span><\/p><\/td><td><p><span style=\"font-weight: 400;\">Yes<\/span><\/p><\/td><td><p><span style=\"font-weight: 400;\">Yes<\/span><\/p><\/td><\/tr><tr><td><p><span style=\"font-weight: 400;\">Can a document be signed without a tag<\/span><\/p><\/td><td><p><span style=\"font-weight: 400;\">Yes<\/span><\/p><\/td><td><p><span style=\"font-weight: 400;\">Yes<\/span><\/p><\/td><\/tr><tr><td><p><span style=\"font-weight: 400;\">Ideal for<\/span><\/p><\/td><td><p><span style=\"font-weight: 400;\">Offices, archives<\/span><\/p><\/td><td><p><span style=\"font-weight: 400;\">Mobile users<\/span><\/p><\/td><\/tr><\/tbody><\/table><p>\u00a0<\/p><p><span style=\"font-weight: 400;\">If you want independence from the Internet and archiving on your own terms, the Certum Mini will be a better choice.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1dc72c5 elementor-widget elementor-widget-heading\" data-id=\"1dc72c5\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Can a timestamp be added at a later date after signing?<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-87ca80a elementor-widget elementor-widget-text-editor\" data-id=\"87ca80a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">Well, the timestamp itself cannot be added to an already signed document - but as is usually the case there are others <a href=\"https:\/\/podpisano.pl\/en\/podpis-kwalifikowany-offline-bezpieczenstwo-i-mobilnosc-bez-sieci\/\">solutions<\/a>, to update a document signed with a qualified signature without a timestamp.\u00a0<\/span><\/p><p><b>How do I add a time stamp after the document has already been signed? (proCertum SmartSign)<\/b><\/p><ol><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">You sign the document <a href=\"https:\/\/podpisano.pl\/en\/podpis-kwalifikowany-offline-bezpieczenstwo-i-mobilnosc-bez-sieci\/\">offline<\/a> (e.g., PDF) in SmartSign using Certum Mini<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Once you have access to the Internet:<\/span><ul><li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Open SmartSign<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Select a document<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Add <\/span><b>another signature with timestamp option enabled<\/b><span style=\"font-weight: 400;\"> (for internal signature)<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Or: <\/span><b>Replace existing signature with new one with tag \/ add countersignature<\/b><span style=\"font-weight: 400;\"> (for external signature)<\/span><\/li><\/ul><\/li><\/ol><p><span style=\"font-weight: 400;\">Why does it work? Because the signature and <\/span><span style=\"font-weight: 400;\">timestamp<\/span><span style=\"font-weight: 400;\"> are two separate operations. The signature can be offline, while the tag requires a connection to the server.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-407ac63 elementor-widget elementor-widget-text-editor\" data-id=\"407ac63\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h5><strong>Remember<\/strong><\/h5><ul><li><span style=\"font-weight: 400;\">In the case of signature <\/span><a href=\"https:\/\/podpisano.pl\/en\/podpis-wewnetrzny-a-zewnetrzny-czym-sie-roznia-i-kiedy-je-stosowac\/\"><span style=\"font-weight: 400;\">internal <\/span><\/a><span style=\"font-weight: 400;\">You can only add another signature that includes a timestamp (as long as you turn on the timestamp in the options).<\/span><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-94ca296 elementor-widget elementor-widget-image\" data-id=\"94ca296\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img loading=\"lazy\" decoding=\"async\" width=\"666\" height=\"322\" src=\"https:\/\/podpisano.pl\/wp-content\/uploads\/2025\/09\/Zrzut-ekranu-2025-09-01-153655.jpg\" class=\"attachment-large size-large wp-image-7527\" alt=\"Archiving documents with e-signature - an offline guide for companies\" srcset=\"https:\/\/podpisano.pl\/wp-content\/uploads\/2025\/09\/Zrzut-ekranu-2025-09-01-153655.jpg 666w, https:\/\/podpisano.pl\/wp-content\/uploads\/2025\/09\/Zrzut-ekranu-2025-09-01-153655-300x145.jpg 300w\" sizes=\"auto, (max-width: 666px) 100vw, 666px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-32b3cc9 elementor-widget elementor-widget-text-editor\" data-id=\"32b3cc9\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<ul><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">In the case of signature <\/span><span style=\"font-weight: 400;\"><a href=\"https:\/\/podpisano.pl\/en\/cades-xades-czy-pades-porownanie-podpisow-wewnetrznych-i-zewnetrznych\/\">external<\/a> <\/span><span style=\"font-weight: 400;\">You can replace an existing signature with one with a timestamp (as long as you enable the timestamp in the options), add a countersignature, or add another signature with a timestamp.<\/span><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-864ff68 elementor-widget elementor-widget-image\" data-id=\"864ff68\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img decoding=\"async\" width=\"651\" height=\"315\" src=\"https:\/\/podpisano.pl\/wp-content\/uploads\/2025\/09\/Zrzut-ekranu-2025-09-01-333153732.jpg\" class=\"attachment-large size-large wp-image-7528\" alt=\"Can a timestamp be added at a later date after signing?\" loading=\"lazy\" srcset=\"https:\/\/podpisano.pl\/wp-content\/uploads\/2025\/09\/Zrzut-ekranu-2025-09-01-333153732.jpg 651w, https:\/\/podpisano.pl\/wp-content\/uploads\/2025\/09\/Zrzut-ekranu-2025-09-01-333153732-300x145.jpg 300w\" sizes=\"auto, (max-width: 651px) 100vw, 651px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b52cd28 elementor-widget elementor-widget-text-editor\" data-id=\"b52cd28\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">A qualified signature is the foundation of document credibility. <\/span><\/p><p><span style=\"font-weight: 400;\">But its durability is up to you.<\/span><\/p><blockquote><p><b>Signature + timestamp + local archiving = secure document for years.<\/b><\/p><\/blockquote><p>\u00a0<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-ef95c91 elementor-widget-divider--view-line_icon elementor-view-default elementor-widget-divider--element-align-center elementor-widget elementor-widget-divider\" data-id=\"ef95c91\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"divider.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-divider\">\n\t\t\t<span class=\"elementor-divider-separator\">\n\t\t\t\t\t\t\t<div class=\"elementor-icon elementor-divider__element\">\n\t\t\t\t\t<svg aria-hidden=\"true\" class=\"e-font-icon-svg e-far-hand-pointer\" 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0-11.263-2.878-14.697-7.697l-109.712-154c-14.406-20.223 14.994-42.818 29.394-22.606zM176.143 400v-96c0-8.837 6.268-16 14-16h6c7.732 0 14 7.163 14 16v96c0 8.837-6.268 16-14 16h-6c-7.733 0-14-7.163-14-16zm75.428 0v-96c0-8.837 6.268-16 14-16h6c7.732 0 14 7.163 14 16v96c0 8.837-6.268 16-14 16h-6c-7.732 0-14-7.163-14-16zM327 400v-96c0-8.837 6.268-16 14-16h6c7.732 0 14 7.163 14 16v96c0 8.837-6.268 16-14 16h-6c-7.732 0-14-7.163-14-16z\"><\/path><\/svg><\/div>\n\t\t\t\t\t\t<\/span>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-2f10e6e elementor-post-navigation-borders-yes elementor-widget elementor-widget-post-navigation\" data-id=\"2f10e6e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"post-navigation.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-post-navigation\" role=\"navigation\" aria-label=\"Post Navigation\">\n\t\t\t<div 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class=\"elementor-screen-only\">Next<\/span><\/span><\/a>\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-fbcfbc7 elementor-widget elementor-widget-heading\" data-id=\"fbcfbc7\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">Call us at\n<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-faf3887 elementor-widget elementor-widget-heading\" data-id=\"faf3887\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\"><a href=\"tel:+48%2022%20417%2005%2055\"> +48 22 417 05 55\n<\/a><\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-e6bd9dc elementor-widget elementor-widget-heading\" data-id=\"e6bd9dc\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">and we will put you in touch with one of our representatives available virtually nationwide.<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>","protected":false},"excerpt":{"rendered":"<p>Offline archiving is not just a backup. It's a concrete legal strategy that secures electronically signed documents - for years to come.<\/p>","protected":false},"author":322,"featured_media":7519,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[319],"tags":[320,331,330,316,296,290,301,329,304,337],"class_list":["post-7518","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-cyberbezpieczenstwo","tag-cyberbezpieczenstwo","tag-cyfryzacja","tag-it","tag-konserwacja-podpisu","tag-podpis-elektroniczny","tag-podpis-kwalifikowany","tag-tozsamosc","tag-systemy-it","tag-zaufanie-cyfrowe","tag-znacznikczasu"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.7 (Yoast SEO v28.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Archiwizacja dokument\u00f3w z e-podpisem \u2013 poradnik offline dla firm - Podpisano.pl<\/title>\n<meta name=\"description\" content=\"Archiwizacja offline dokument\u00f3w elektronicznych to nie tylko kwestia IT. 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