{"id":6741,"date":"2025-04-28T14:04:59","date_gmt":"2025-04-28T14:04:59","guid":{"rendered":"https:\/\/podpisano-new.local\/?p=6741"},"modified":"2026-08-18T21:41:28","modified_gmt":"2026-08-18T19:41:28","slug":"kiedy-cudzoziemiec-potrzebuje-podpisu-kwalifikowanego-praktyczny-przewodnik","status":"publish","type":"post","link":"https:\/\/podpisano.pl\/en\/kiedy-cudzoziemiec-potrzebuje-podpisu-kwalifikowanego-praktyczny-przewodnik\/","title":{"rendered":"When does a foreigner need a qualified signature in Poland? A practical guide"},"content":{"rendered":"
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When might a foreigner need a qualified signature? W<\/span> What situations does a foreigner in Poland actually need it? It turns out that <\/span>qualified electronic signature for a foreigner<\/b> comes in handy in numerous cases. Here are some typical scenarios when <\/span>qualified signature<\/b> for a foreigner in Poland is even becoming essential.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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Holding a position in a Polish company - president, board member\n\n\n<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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If a foreigner is appointed to a position on the board of a Polish company (e.g., a limited liability company or S.A.), he or she will have to sign a number of documents electronically. This includes, for example, the aforementioned <\/span>financial statements<\/b> and activity reports, which as of 2018. <\/span>must be electronically signed<\/b> By all board members. Each board member then chooses whether to use the Trusted Profile ePUAP or a qualified signature. For a foreigner, however, obtaining a Trusted Profile involves having a number <\/span>PESEL <\/span><\/a>and sometimes a personal visit to the office. Therefore, the simplest solution is to make <\/span>qualified electronic signature for a foreigner<\/b>, which will allow you to sign the reports, <\/span>requests to <\/b>KRS<\/b><\/a> (National Court Register) or other corporate documents remotely. A qualified signature will also come in handy when setting up a company online or making resolutions - in a word, it's a must-have for foreign <\/span>chairman or director<\/b> company polish.<\/span>
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Running a sole proprietorship (JDG)\n<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Many foreigners choose to run their own business in Poland as a sole proprietorship. In such a case, too, it is worth having an e-signature. Already at the stage of <\/span>company registration with <\/b>CEIDG<\/b> <\/a>(Central Registration and Information on Economic Activity) a qualified signature will come in handy to file an application online (for those without a Trusted Profile). Later, while running your business, an e-signature will enable you to <\/span>signing tax returns, sending letters to Social Security and tax offices<\/b>, and even signing contracts with contractors. For a foreign entrepreneur-freelancer operating in Poland, a qualified electronic signature provides freedom of action regardless of the lack of Polish citizenship.<\/span>
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Dealing with official matters without a number PESEL\n<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Contacts with offices and official matters.<\/b> Foreigners living or working in Poland often have to deal with various formalities: apply for a permit, residence permit, registration, appeal against a decision, etc. Many of these matters can be handled electronically if you have the appropriate signature. As mentioned earlier, a foreigner without a PESEL <\/span>cannot set up a Trusted Profile<\/b>, but <\/span>qualified e-signature<\/b> provides an alternative means of identification for it in all public e-services. For example, <\/span>application to the e-Delivery system<\/b> (to receive official correspondence to an electronic mailbox) requires the application to be signed electronically - having a qualified signature, a foreigner will handle this completely online. Also, correspondence via ePUAP (e.g., sending letters to a city hall or ministry) is possible if the document is stamped with a qualified e-signature. In this way <\/span>foreigner in Poland<\/b> can communicate with the administration as effectively as an RP citizen.<\/span>
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Participation in tenders and public procurement\n<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Foreign companies or non-Polish individuals often participate in Polish tenders, bid competitions or requests for proposals - whether as service contractors, suppliers of goods or project contractors. Currently, the entire public procurement procedure in Poland is computerized, and bids are submitted through special platforms. <\/span>A formal requirement is that the bid be accompanied by a qualified electronic signature<\/b>, to be valid. This applies to both Polish and foreign entities. Thus, if a foreigner wants to make a bid in a Polish <\/span>tender <\/span><\/a>(e.g., as an owner of a foreign company), <\/span>must have a qualified signature<\/b>. The same happens with other formal procedures, such as electronic auctions or bidding - e-signature then provides the <\/span>authentication independent of country of origin<\/b> and is accepted by Polish procurement systems.<\/span>
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Cooperation as a freelancer or freelance specialist\n<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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In the era of remote work, many professionals from abroad work with clients in Poland (e.g. IT specialists, graphic designers, consultants, translators). <\/span>Qualified signature<\/b> may not be mandatory in such cooperation, but it can sometimes be a great asset. It facilitates <\/span>concluding contracts with customers<\/b> (which can be signed electronically without courier or scanning), it also gives you the opportunity to <\/span>authentication of important documents<\/b> (e.g., opinions, reports provided to clients that require a signature). Some members of the professions - such as foreign architects carrying out projects in Poland or engineers - may need to sign plans, applications or expert reports electronically. With a qualified signature, they will perform these activities without formal obstacles. It's also a way to build trust: a contractor seeing a qualified signature knows that the document is <\/span>authentic and unaltered<\/b> From the moment of signing.<\/span>
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The above examples show that <\/span>obtaining a qualified electronic signature in Poland<\/b> can be crucial for a foreigner in many professional and legal situations. It is also worth noting that <\/span>The law does not require Polish citizenship or a PESEL number to produce a qualified signature<\/b> - Qualified certificates can be issued on the basis of a passport or other identity document. In other words, <\/span>How to obtain a qualified signature in Poland without Polish citizenship<\/b> is not a rhetorical question - it is as possible to achieve. You just have to go through a certain procedure, which for non-Polanders may differ slightly in details (e.g. different documents to show), but in general it is <\/span>The same as for citizens of the Republic of Poland<\/b>.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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In summary, k<\/span>Validated electronic signature becomes for foreigners in Poland <\/span>key to full participation in digital workflows<\/b> - From official to business matters. If you're considering making one, it's worth knowing the details of the process so that everything goes smoothly.<\/span><\/p>

In the next post we will show specifically how to obtain a qualified electronic signature in Poland as a foreigner - step by step.<\/b> There you will learn what paperwork you need to fulfill and get practical first-hand tips. Don't miss this article if you're keen to get through quickly and correctly <\/span>the procedure for obtaining a qualified signature for foreigners<\/b>.<\/span><\/p>

Get ready to streamline your business in Poland with e-signature. <\/span><\/i><\/p>

Follow our blog - the next episode of the series is coming soon!<\/span><\/i> Link to the first article in the series.<\/span><\/a><\/p>

Learn more about the procedure for obtaining a qualified signature.<\/span><\/p>

If you plan to do business or deal with official matters in Poland as a foreigner, a qualified electronic signature is your must-have!<\/a><\/span><\/p>

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Qualified signatures SimplySign and Certum Mini<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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If you have any concerns or questions, please contact us<\/p>

+48 22 417 05 55<\/a><\/strong><\/p>

We'll answer your questions, find a time that works for you, and match you with an advisor at one of our locations throughout Poland.<\/p>

You can also write an email from us\u00a0contact@podpisano.pl.<\/a><\/strong>\u00a0<\/p><\/div><\/div><\/div><\/div><\/div><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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IDnow online - SimplySign for foreigners<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t
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Does a foreigner in Poland need a qualified signature? In many situations - from running a business to dealing with authorities - an e-signature is even essential. Find out when it's worth having one and how it will make your life in Poland easier!<\/p>","protected":false},"author":322,"featured_media":6742,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[139],"tags":[333,334,296,290,291,304],"class_list":["post-6741","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-podpisy-kwalifikowane","tag-idnow","tag-podpis-dla-obcokrajowca","tag-podpis-elektroniczny","tag-podpis-kwalifikowany","tag-weryfikacja-podpisu-kwalifikowanego","tag-zaufanie-cyfrowe"],"acf":[],"yoast_head":"\nKiedy cudzoziemiec potrzebuje podpisu kwalifikowanego w Polsce? Praktyczny przewodnik - Podpisano.pl<\/title>\n<meta name=\"description\" content=\"Dowiedz si\u0119, kiedy cudzoziemiec w Polsce potrzebuje podpisu kwalifikowanego. Sprawd\u017a praktyczne scenariusze i poznaj korzy\u015bci e-podpisu dla obcokrajowc\u00f3w! Podpisano.pl Kiedy cudzoziemiec potrzebuje podpisu kwalifikowanego w Polsce? Praktyczny przewodnik\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/podpisano.pl\/en\/kiedy-cudzoziemiec-potrzebuje-podpisu-kwalifikowanego-praktyczny-przewodnik\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Kiedy cudzoziemiec potrzebuje podpisu kwalifikowanego w Polsce? Praktyczny przewodnik\" \/>\n<meta property=\"og:description\" content=\"Dowiedz si\u0119, kiedy cudzoziemiec w Polsce potrzebuje podpisu kwalifikowanego. 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